Legal Compliance and Event Coordinator

GENERAL SUMMARY: Under general supervision and according to established policies and procedures performs a variety of duties. Maintains confidentiality of Firm business, human resources and payroll details. Performs backup payroll duties and supports general HR functions. Oversees all benefits monthly billings and addresses discrepancies that occur between the benefit vendors and employee records.ESSENTIAL DUTIES AND RESPONSIBILITIES: "Essential functions" are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Able to work extended hours as need to meet the demands of the job.Utilizes complex computer programs for general HR related items to produce typewritten documents and reports including standard cover letters and other routine correspondence.Assist the Payroll administrator directly with annual payroll changes and compliance.Utilizes computerized accounting and payroll software programs to process semi-monthly Staff and Associate payroll, monthly Partner payroll, Partner distributions, and manual checks, as needed.Uses initiative and judgment in supervisor's absence to see that all calls, mail, and emergencies are taken care of in a responsible manner.Prepare and submit monthly census reports in a timely and accurate manner.Carries out miscellaneous duties as they arise, including various analysis projects.Assist the Benefit manager directly with annual compliance and open enrollment changes.Maintains administrative files for both payroll and benefits.Responsible for CLE Compliance.Responsible for firmwide Notary renewals.Responsible for Monthly Newsletter.Assists in planning and coordinating annual employee holiday luncheon, Taste of Carrington, Staff Appreciation, United Way, and Scarring. This includes the setup and breakdown of event decorations.Assists with revisions to manuals, forms, etc.Responsible for reconciling petty cash and firmwide Regions corporate cards, ensuring accurate record-keeping and compliance with financial policies.Prepare new file folders for new year.Assists with annual benefits open enrollment process.Must be able to observe strict confidentiality of all Personnel and Firm related matter.KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:1. Ability to read and write in order to produce routine office correspondence and forms, perform non-complex math calculations when verifying calculations on forms and documents and when maintaining records and files at a level normally acquired through two years of college or the equivalent.2. Three to five years of experience in a fast-paced professional environment required, with the ability to quickly adapt and efficiently manage complex administrative tasks.3. Organize and prioritize tasks and follow through to completion of project under time constraints without being reminded to do so.4. Proofread typed material for grammatical, typographical and spelling errors.5. Ability to use good judgment in performance of general administrative duties, as well as dealing with emergency situations that may arise.6. Must type standard memoranda and correspondence, and the like, from rough drafts at a level of 60 w.p.m. as normally acquired through completion of course work in touch typing.7. Ability to operate office equipment, including but not limited to computer (for extended periods), photocopiers and scanners.8. Interpersonal and communication skills necessary in order to communicate with, and follow instructions effectively from a diverse group of clients, attorneys and staff. Ability to provide information with courtesy and tact by telephone, e-mail and written correspondence.9. Work sometimes requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties. Ability to work under stress required.10. Ability to retrieve and distribute files, written documents or office supplies weighing up to 20 pounds. Ability to retrieve and replace objects from shelves of up to eight feet high.11. Work occasionally requires more than 40 hours per week to perform the essential duties of this position.Note: We are not accepting resumes or referrals from agencies. If you are a recruiter, search firm or employment agency you will not be compensated in any way for your referral of a candidate, even if the firm hires the candidate.

Created: 2025-03-01