Creative Agency Coordinator

We're looking for a super talented Creative Agency Coordinator  who has exceptional organization and communication abilities. Creative, strategic thinkers that can wear a lot of hats. You're amazing at prioritizing and delivering against shifting deadlines with a fine attention to detail. You coordinate between clients, vendors and our teams of in-house and independent creatives. We're looking for versatile professionals who can manage multiple calendars and projects in everything from branding and advertising to content creation + coordination. You have a strong work ethic and excel in a fast-paced team environment. You're culturally aware, influenced by art, music, film, photography, digital trends and fashion, and are able to contribute and communicate a POV. Relevant experience in an agency, retail environment or equivalent preferred but not required. This Job can be virtual and remote, but Pittsburgh based is a plus. Contract or Salary available for the right candidate.Job ResponsibilitiesPROJECT MANAGEMENTPutting together project timelines and calendars, tracking against those calendars and keeping WED, all partners and clients in the loop on important dates and deadlinesTake notes during all meetings and provide summaries and next stepsOverall calendar management for WEDManage daily hit list and lead task management during morning TBOrganize and manage Google DriveSetup client calls via ZoomConcept Kick Off/Discover- organizing docs and information from clients and conversations into an organized doc for creative kick offsSpecial Projects as assignedACCOUNT MANAGEMENTSupport client communication and respond to client emails promptlyAssist with project proposals/estimates and SOWsKeep clients up-to-date and in the loop on all projectsMeetings, invoice tracking and all aspects of client communicationPRODUCTION + POST  PRODUCTION Manage production, shoot and post production calendarsCommunicate expectations, timelines and budgets to appropriate partnersManage final video and photo delivery ensuring all assets are delivered with correct naming and with the correct sizes + specsServe as internal support for Producer, Retoucher and Post Production teamFINANCE, INVOICING + BOOKKEEPINGManage invoice trackerCreate, submit and follow-up on client invoicesCoordinate with Bookkeeper to wrap up monthly financial reportsCREATIVE CONCEPT + WRITING + DECK PREPContribute to concept + pov of idea decksHelp to write and shape content where applicableProof read and insert next steps + timelines

Created: 2025-03-01