Legal Receptionist

Legal Receptionist - West Palm Beach OfficeLocation: West Palm Beach, FLEmployment Type: Full-Time, OnsitePay Rate: $18 - $20 per hour (with opportunity for a wage increase after a 90-day probationary period)Hightower, Stratton, Novigrod & Kantor is seeking a professional and courteous Legal Receptionist to join our West Palm Beach office. As the first point of contact for clients and visitors, you will play a key role in providing exceptional customer service and administrative support to our legal team.Key Responsibilities:Reception Duties:Answer, screen, and direct phone calls to the appropriate staff or attorneys.Maintain a clean, organized, and welcoming reception area.Coordinate conference room bookings for meetings.Receive, sort, and distribute mail and packages.Arrange outgoing mail and courier services, tracking important deliveries.Administrative Duties:Format, proofread, and assist with e-filing legal documents via the Florida E-filing portal.Maintain both electronic and physical filing systems for easy accessibility.Enter client and expert information into the firm's case management system (Litify).Manage office supplies, order as needed, and coordinate equipment repairs.Key Skills & Qualifications:Technical Skills:Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Familiarity with legal software (e.g., Litify) is a plus.Basic understanding of legal terminology and procedures.Interpersonal & Organizational Skills:Strong verbal and written communication skills.Professionalism and composure in a fast-paced environment.Excellent multitasking, time management, and attention to detail.Education & Experience:High school diploma or equivalent (Associate's degree preferred).0-3 years of experience as a receptionist, administrative assistant, or in a legal setting.Work Environment:Office-based with a professional dress code.Standard business hours: 8:45 a.m. - 5:15 p.m.This is a great opportunity to join a respected law firm and grow within a professional and supportive environment. If you're organized, detail-oriented, and thrive in a client-facing role, we'd love to hear from you!

Created: 2025-03-01