Executive Assistant and Business Office Manager

Role Overview:1111 Media is seeking an organized, proactive, and detail-oriented Executive Assistant /Business Office Manager to support our senior leadership team. This role will be crucial inensuring the efficient operation of our business office, helping manage day-to-day administrativefunctions, and providing top-notch business support. The ideal candidate is a highly motivatedindividual with strong organizational and communication skills who can handle a variety ofresponsibilities in a dynamic work environment.Responsibilities:Administrative Support:- Provide comprehensive support to senior leadership, including scheduling team meetings,managing calendars, and organizing business schedules.- Assist with meeting preparation, taking notes, distributing agendas, and ensuring readiness forpresentations.- Coordinate travel logistics, accommodations, and meeting itineraries for senior executives.- Handle personal and corporate gifting, thank-you notes, and acknowledgments on behalf ofleadership.- Sort, track, and distribute incoming mail and packages, ensuring timely handling.Business Operations Support:- Manage invoicing, budgeting, and payment processing for operational efficiency.- Maintain accurate business contact databases and internal directories.- Track and report expenses for business and travel-related costs.- Create detailed run-of-show documents for travel, business events, and team meetings.- Coordinate team events, off-sites, and retreats, handling all logistics and event planningdetails.Qualifications:- Must-Have Skills: Exceptional organizational skills, problem-solving ability, and prioritizationcapabilities.- Proficiency in timekeeping, self-motivation, and the ability to keep projects on track.- Clear and effective communication skills, both verbal and written.- Demonstrated experience in managing complex calendars and event planning.- Ability to work with financial information, including budgeting and expense tracking.- Proven track record of discretion and trustworthiness in handling sensitive information.Preferred Experience:- 3+ years of experience as an Executive Assistant or Business Office Manager, supportingsenior leadership.- Familiarity with office and event management tools (e.g., Google Suite, and projectmanagement software software).- Experience in a media or creative industry is a plus.This role offers an opportunity to work in a dynamic environment, supporting visionaryleadership in achieving our strategic goals. We are looking for someone who can hit the groundrunning, work autonomously, and seamlessly support a fast-paced team.

Created: 2025-02-27