Office Services Coordinator
Saiber LLC - Florham Park, NJ
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Saiber LLC is seeking a dedicated and professional Office Services Coordinator to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing front desk operations. This role requires strong organizational skills and the ability to multitask effectively in a fast-paced environmentReception Responsibilities:Greet and welcome clients and visitors with a friendly demeanor. Manage incoming calls, directing them to the appropriate person while taking accurate messages when necessary. Maintain the conference rooms and shared offices bookings and schedules. Sort, deliver and receive all incoming/outgoing mail and shipments from USPS, UPS and FedEx. Ensure the reception area is tidy and presentable at all times. Assist with ordering lunch for internal events and client meetings.Support Office Services with clerical duties such as copying, scanning, document preparation and indexing of filesAssist with additional duties and projects as requested and needed. Records **Establish and enter file information (ID number, location, index, etc.) into records management software for new, updated and closed filesEnsure files and records are appropriately indexed and storedMaintain detailed and accurate records of all records activityFile, scan, archive and/or destroy records as appropriateReceive, prepare and process records for long term on-site and off-site storageFacilities *Provide back-up support to office clerks as needed with copying, scanning and mailroom dutiesAssist with setting up and cleaning of conference roomsTake inventory and stock office supplies as neededEnsure kitchen pantries are stocked and tidy****3-4 years of reception and/or administrative experience in a professional office, preferably a law firm. College degree strongly preferredProficient in Microsoft Office SuiteAbility to efficiently utilize sophisticated records-keeping softwareExcellent organizational skills with the ability to manage multiple tasks simultaneouslyStrong interpersonal skills with a focus on customer service excellenceExcellent communication skills for working with attorneys, co-workers, vendors, and facilities staffAbility to maintain confidentiality and handle sensitive information appropriatelyKatie Wagner, PHR, SHRM-CPDirector of Human Resourceskwagner@(973) 622-3333SAIBER LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Created: 2025-02-27