Administrative Assistant

Our client is seeking a temporary Administrative Assistant to support the Tax Department with administrative and document management tasks. This role involves working closely with tax professionals to handle confidential client documents, process correspondence, and manage administrative workflows. The position is in-office five days per week, with the potential to transition into a full-time role. The client has open positions in Mclean, VA, and Baltimore, MD.Key ResponsibilitiesPrepare, organize, and maintain tax client documents and statements.Ensure compliance with company regulations and policies.Process and log outgoing mail and packages, arranging for courier services as needed.Perform administrative duties, including drafting engagement letters, correspondence, and reports.Act as a liaison between managers and clients regarding tax documents.Manage the printing, organizing, and binding of client tax returns.Ensure the secure handling and return of client original tax documents via mail or courier services.Provide backup support to office services administration when necessary.QualificationsEducation & **High school diploma or GED required; bachelor's degree preferred.3+ years of administrative experience required, preferably in a professional services firm.Skills & **Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Experience with PeopleSoft Financials is a plus.Strong attention to detail and organization, with the ability to multi-task in a deadline-driven environment.Excellent written and verbal communication skills, including proper grammar, spelling, and punctuation.Ability to handle highly confidential client information with professionalism and discretion.Strong customer service skills, with a proactive approach to improving processes.Team-oriented mindset with the flexibility to assist where needed.

Created: 2025-02-27