Executive Assistant

Russell Tobin + Associates is currently seeking a Executive Assistant - San Francisco, CA 94103. This is a 12+ months contract with potential for extension/conversion for successful contractors!Position: Executive AssistantLocation: San Francisco, CA 94103Duration: 12+ months, with possible extensionPay rate: $46.00 - 48.00/hr on w2JOB SUMMARY:Key job responsibilities (Duties):Your genuine passion for our mission will shine through as you act as a gracious host, ensuring that each candidates experience is memorable and seamless.From the moment they arrive, you will provide personalized, white-glove service, making them feel valued and at home in our community.Your goal is to create an atmosphere that reflects the essence: friendly, authentic, and inspiring.Join our dynamic and innovative Recruiting team, where building diverse teams is our top priority.Our business is constantly evolving, and this team has a unique opportunity to drive consultative relationships with the businesses and act as an advisor to ensure we hire the best-in-a-generation talent.Responsibilities:Liaise between Recruiting, Executive Admins, Ground Control, Security, AirSupport, and any other office operational team, in order to provide an efficient and seamless white-glove experience for recruiting candidates.Partner closely with Recruiting in order to act as the on the ground host for all in-person recruiting candidates, ensuring they are registered, greeted, and escorted throughout their visit.In addition, making sure we're on top of temperature control, room booking, space changes, etc.Maintain a strong relationship with all Eteam Admins, and the broader admin community, to partner in hosting recruiting candidates onsite ensuring they're meeting the right leaders at the right times, in the right placesDevelop strong candidate, partner and stakeholder relationships (Hiring Managers, Recruiting, Core Values, Ground Control, Travel Vendors, etc) and maintain effective communication channels. We provide white-glove service for our clients as well as our candidatesMaintain an understanding of all office operational nuances including operating hours, safety protocols, access policies and processes, facilities and mailroom processes, IT support, construction projects, room booking processes, event schedules, etc.Maintain a deep level of confidentiality regarding sensitive information and demonstrate strong professional judgmentUsing our applicant tracking system and other relevant recruiting systems/tools and processes to keep organized and help keep our busy team on track.Innovating and improving our systems - we are pioneering a new recruiting process, and we need someone who is organized, creative and driven to help us design, build and implement themAssist with additional recruiting scheduling requests, tasks, projects, programs and events during candidate down-time.Requirements:3+ years of experience in executive administration, concierge, and/or hospitality.Relevant experience within hospitality and/or workplace services at a corporate company, technology company preferred.Proven organization and attention-to-detail skills, ability to prioritize in order to meet deadlines and provide high quality service to clients.Anticipate possible issues before they arise, and effectively problem solve in advance using creative thinking and collaborative problem solving.Must exercise a high level of discretion, professional judgment, and executive presence.World Class customer service and hospitality approach - our candidates are our guests, and we're they're hosts.Russell Tobin / Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Created: 2025-02-26