Executive Assistant

Client: Financial Services Organization Role: Executive Assistant/Office Manager Salary: $110,000 - $130,000/annually + Benefits Location: Midtown, NY (3 days a week onsite!)Responsibilities:Executive Support:Manage and maintain the executives complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).Prepare and organize meeting materials, presentations, and reports.Handle confidential information with discretion and professionalism.Manage executives correspondence, including drafting emails, letters, and other communications.Screen and prioritize incoming calls and visitors.Process expense reports and manage reimbursements.Act as a liaison between the executive and internal/external stakeholders.Anticipate the executives needs and proactively address them.Office Management:Oversee the daily operations of the office, ensuring a smooth and efficient workflow.Manage office supplies, equipment, and vendor relationships.Negotiate contracts and manage office-related expenses.Coordinate office maintenance and repairs.Implement and maintain office policies and procedures.Manage incoming and outgoing mail and deliveries.Organize and maintain office files and records.Assist with onboarding new employees.Plan and execute office events and meetings.Ensure a safe, clean, and organized office environment.Qualifications:Bachelors degree preferred.Minimum of 5-7 years of experience as an Executive Assistant, preferably in the financial services industry.Proven experience managing complex calendars and travel arrangements.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent communication, interpersonal, and organizational skills.Ability to multitask and prioritize effectively in a fast-paced environment. Strong attention to detail and accuracy.Ability to work independently and as part of a team. Proactive and resourceful problem-solver. Ability to maintain confidentiality.Experience with office management responsibilities.Benefits:Competitive salary and benefits package.Opportunity to work in a dynamic and challenging environment.Exposure to senior leadership within a well-respected organization.Potential for growth and development.

Created: 2025-02-25