Administrative Assistant

We are a 30-year-old company based in San Diego, providing consulting and engineering construction services. We are seeking a detail-oriented Administrative Assistant (Construction Industry) who knows how to effectively extract accurate information from daily reports into a tracker for billing accuracy, follow up with Foreman/Superintendent on any discrepancies or questions, and assist the Project Manager, Estimating and Accounting Department. Organized, experienced candidates with strong interpersonal skills are encouraged to apply.Project Administrator Duties and ResponsibilitiesAssist project manager in all administration functions and processesMonitor all moving parts of the project keeping them synchronized and moving forwardPrepare, organize, and distribute all necessary project materialsOrganize and implement formulated policies and proceduresProcess Daily Reports from all active jobs and extract pertinent information from our billing trackers in an accurate and timely manner.Monitor and maintain communications between the field and the officeSet goals, provide motivation, and thoroughly support your project team membersAnalyze project data and produce progress reportsFoster positive and productive client relationshipsAnswering 3-line phone system and act as Front-Of House for the company daily, so a professional demeaner and strong phone etiquette is required.Administrative Assistant Requirements and QualificationsAssociate or bachelor's degree preferred2+ years proven experience as a Construction Administrative Assistant or similar roleProficiency with construction documents.Proficiency in Microsoft Suite (Excel, Access)Extremely organized and focusedExcellent communication skills both oral and writtenPropensity for multi-taskingDeadline drivenStrong problem-solving abilities and attention to detailExcellent record keepingGood work ethic and takes direction well.Must have experience in Microsoft Office and be highly skilled with spread sheets, contract documents and the change order process.Company offers Medical, Dental, Vision, Life & Accident InsuranceSalary commensurate with experience

Created: 2025-02-25