Executive Administrative Assistant and Office Manager

AssureCare believes the foundation of a healthier community is built on empathy and a sense of urgency. We are seeking an Executive Administrative Assistant and Office Manager to help us build healthier communities through our enterprise care management software solution. If you are interested in joining a fast-growing software company delivering increased efficiency and efficacy to clients and improving patient outcomes, AssureCare is looking for motivated, team-oriented individuals ready to make a powerful impact in the healthcare industry.Primary Responsibilities:Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEOProvide sophisticated calendar management for CEO; prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagementsWork closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately; anticipate CEO's needs in advanceBe a gatekeeper for the CEO office providing a bridge for smooth communication between the CEO and staff demonstrating leadership to maintain credibility, trust and support with the Executive TeamUnderstands with diplomacy the complexities of business, the business landscape within and outside the organization including the stakeholders involved. Navigates intricacies of the business, personalities interacting with the CEO and Executive Leadership Team and their expectations.Assist with special projectsAssist Sales and in-house Counsel with customer contract research and clarification of provisions as directedAssist with design and production complex documents, reports and presentationsCollect and prepare information for meetings with staff and outside partiesCoordinate domestic and international travel arrangements and detailed travel itinerariesReplenish office materials including office supplies, paper, snacksEnsure office equipment and appliances are running smoothlyWork closely with building manager and corporate facilities operations on office furniture and equipment relocations, office layout and design and employee communications about changesExcellent personality, one that can maintain composure with remarkable equanimity under stressSkills / Qualifications:A Bachelor's Degree in a business administration or related field15 years of senior executive support experienceExtensive knowledge in Microsoft Office Suite

Created: 2025-02-25