Executive Assistant/Office Manager to 4 Executives

A successful firm is looking for an Executive Assistant to support 4 C-level Executives. The role is in office 5 days a week. About the Job:Manage calendars and schedule meetingsVet and prioritize the CEO's emails and draft responsesPrepare materials for meetings including agendas and presentationsAttend meetings, take minutes and follow-up on action items.Coordinate Board and committee meetings and prepare and distribute materialsEnsure compliance with corporate governance standards, regulatory filings, and adherence to bylawsAssist with marketing and branding effortsEnter information into the CRM systemMaintain well-organized filing systems for professional records and correspondenceHandle confidential and sensitive information with discretionScreen incoming phone calls delivering detailed, timely messages to the appropriate partiesSchedule and prepare for meetings by organizing agendas, taking minutes, and following up on action itemsAssist HR with recruiting and onboarding new team membersOffice Manager duties: office supplies, vendor relationships, facilities management, and administrative budgeting. Serve as the point of contact for external vendors, service providers, and facility maintenance teams.Help plan and coordinate business events and functionsCoordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possibleProcess expense reports using ConcurAbout You:Minimum of 5 years of experience in a related support positionBA/BS from a college or universityExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Concur and CRM systemsDynamic and proactive comfortable in a fast-paced environment.Polished, professional demeanorProactive go-getter; no task is too big or too smallOutstanding communication skillsSalary, Bonus, Benefits (medical, dental, vision)-basic individual plan paid 100% by the firm, Paid Vacation, Life InsuranceHours: 7:30-4:30

Created: 2025-02-25