Calendar Clerk

For nearly 40 years, The Dearie Law Firm, P.C. has been a trusted name in personal injury law. Based in New York, we represent clients in cases involving construction site accidents, motor vehicle accidents, premises liability, and post-9/11 toxic exposure. We are seeking an experienced Calendar Clerk to manage court and case deadlines in a fast-paced, high-volume practice. A minimum of 2+ years of experience as a calendar clerk in a New York personal injury law firm is required.Job Responsibilities:The Calendar Clerk will be responsible for maintaining and managing the firms litigation calendar to ensure compliance with all court rules, deadlines, and scheduling requirements, while also overseeing the firm's internal office calendar and case-related calendars within the firms case management system.Calendar Management & Case Management Software:Maintain and update the firm's office calendar and case-related litigation calendars using the firm's case management software system (preferred experience with SmartAdvocate).Docket and track all deadlines, including motions, discovery due dates, depositions, court appearances, trial dates, and appeals across multiple jurisdictions.Regularly audit and cross-check the calendar for potential conflicts or missing deadlines, ensuring timely reminders and follow-ups with attorneys.Ensure all case deadlines and legal tasks are entered and updated in the firms case management system (SmartAdvocate preferred).Court & Case Scheduling:Schedule conferences, depositions, mediations, physical examinations (IMEs), and trials in coordination with attorneys, court personnel, adversaries, and clients.Arrange and confirm daily court appearances for attorneys and notify them of any adjournments or changes.Monitor and follow up on case activity post-appearances to ensure all new deadlines, orders, and directives are promptly recorded and disseminated.Electronic Court Filing & Case Management:File and track case documents using NYSCEF (New York State Courts Electronic Filing System), E-Law, and PACER for federal court matters.Assist attorneys and paralegals in managing court notifications, adjournments, and scheduling orders received through the e-filing systems.Monitor notices of rejection and court-ordered compliance deadlines to ensure immediate corrective action when necessary.Communication & Coordination:Act as the central point of contact between attorneys, paralegals, and court personnel regarding litigation scheduling.Communicate regularly with opposing counsel, court clerks, and process servers regarding case scheduling matters.Maintain proper documentation of all scheduling requests, confirmations, and calendar modifications.Qualifications & Skills:2+ years of experience as a Calendar Clerk in a New York plaintiff's personal injury law firm.Experience managing case-related calendars within a legal case management software system (preferred experience with SmartAdvocate).Proficiency with NYSCEF, E-Law, PACER, and calendar scheduling software.Strong understanding of New York State and federal court rules, CPLR deadlines, and local court procedures.Exceptional organizational skills with the ability to manage a large caseload (700+ active matters).Strong attention to detail and ability to anticipate scheduling conflicts before they arise.Ability to multi-task in a high-volume, deadline-driven environment while ensuring accuracy and efficiency.Strong verbal and written communication skills to interact with attorneys, court staff, and clients effectively.Ability to work both independently and as part of a team while maintaining confidentiality and professionalism.The starting salary this position is $65,000 annually, based on experience and qualifications.This is an on-site, full-time position at our NYC office, offering long-term stability and growth in an established plaintiff's personal injury firm.If you meet the qualifications and are looking for an opportunity to work in a collaborative and fast-paced legal environment, please apply for immediate consideration.

Created: 2025-02-25