Executive Assistant

A non-profit organization located in New York City is seeking an Executive Assistant to support a lead Vice President for a 6-month temporary engagement. This position offers a fully remote schedule, with an onsite requirement of only 2-3 days in the 6-month period.The Executive Assistant will provide administrative support to the Vice President as they coordinate across their five departments. Primarily focused on calendaring and email management, the Executive Assistant will intuitively manage scheduling and email communication on the VPs behalf by understanding key internal and external stakeholders, the organizations and the VPs priorities, and being proactive in addressing necessary changes. Responsibilities:Independently manage VPs calendar, including proactively scanning ahead to resolve conflicts and exercise judgment on appropriate shiftsManage VPs email inbox, elevating items appropriately and reviewing confidential information requiring significant discretionCoordinating administrative support for team and project meetings including scheduling, prepping agendas, sharing notes, and communicating to varied stakeholders across the organizationCommunicate across multiple teams on action items, proactively providing status updatesManage expense report data entry in ConcurMonitor flag NetSuite and DocuSign approvals neededEdit and create team materials CanvaWhere needed, lead in-person team convening or travel logisticsQualifications:Minimum 8-10 years relevant work experience supporting executives with large teams in a complex and collaborative organization; preference for some experience in fundraising and/or marketingExperience managing up as a clear communicator with rapid responsivenessExpert knowledge of Outlook scheduling practices and rulesExperience with Slack, Concur, DocuSign, and CanvaAbility to handle sensitive information, maintain confidentiality, and exercise a high degree of judgment and discretion

Created: 2025-02-25