Corporate Legal Assistant

We are seeking a skilled and highly organized Senior Legal Administrative Assistant to support a transactional practice group. This role will involve providing comprehensive administrative and legal support to three attorneys within the transactional team. The ideal candidate will be adept at managing a wide variety of tasks, including document creation and editing, legal filings, billing, and client interaction, all while maintaining an efficient and well-organized system for both electronic and physical files. This position requires strong attention to detail, the ability to multitask in a fast-paced environment, and excellent communication skills.Key Responsibilities, including but not limited to:Draft, edit, and proofread various legal documents and correspondence, including those specific to the transactional practice area.Create and modify charts, spreadsheets with basic formulas, and PowerPoint presentations.Manage invoicing, word processing, tracking expenses, and making necessary travel arrangements for attorneys.Assist in new business intake, including submitting conflict checks, preparing file opening requests, and drafting engagement letters.Prepare monthly client invoices, reviewing billing narratives, and ensuring adherence to client billing requirements, rates, and discounts. Follow up on submissions and track invoice status.Draft and manage alternative fee arrangements, collaborating with attorneys to create and track client budgets.Assist with collections efforts, track payment statuses, and maintain oversight of the billing and payment process.Coordinate and submit expense reimbursement reports and process vendor invoices for payment.Conduct research using internal resources such as the firm's library and external tools to assist attorneys with ongoing matters.Provide administrative support for Continuing Legal Education (CLE) tracking, attorney licensing renewals, and other regulatory compliance matters.Coordinate travel arrangements for domestic and international trips, ensuring compliance with firm policies and obtaining necessary approvals.Answer phones, maintain attorney calendars, schedule meetings, and coordinate logistics for client meetings and events.Assist with training and mentoring new or less experienced staff members, providing back-up support as needed.Support other administrative functions as directed, including assisting with marketing and business development activities, client service events, and general office needs.Qualifications and Skills Required:Proven experience as a legal administrative assistant, particularly in a transactional practice and law firm setting.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with legal document management systems.Excellent organizational skills with the ability to manage multiple priorities and deadlines effectively.High attention to detail, particularly in preparing legal documents and ensuring compliance with client billing requirements.Familiarity with the process of legal filings, both physical and electronic, as well as trial and hearing preparation.Strong communication skills and the ability to maintain a professional demeanor while interacting with clients, attorneys, and internal teams.Experience with billing systems, invoice preparation, and managing time records for attorneys.Knowledge of alternative fee arrangements, client budgeting, and collections processes.Ability to work independently and collaborate effectively with various departments and teams.Prior experience with legal research and utilizing online tools for document retrieval and client support is a plus.A proactive and adaptable approach to providing support in a dynamic, fast-paced environment.

Created: 2025-02-25