Office Administrative Assistant

Job Title: Associate Administrative Assistant (Onsite)Location: Omaha, NE 68127Schedule: Monday - Friday, 8:00 AM - 5:00 PMJob Overview:We are seeking a highly organized and detail-oriented Associate Administrative Assistant to provide essential support to our facility. This role involves administrative, accounting, sales, HR, and operational support. The ideal candidate will be a proactive team player with strong communication and multitasking skills.Key Responsibilities:Facility & Administrative Support:Manage front desk reception duties, including call-ins and walk-ins.Assist with redemption invoices, free goods, and donation requests.Handle mail distribution, office supplies, and FedEx shipments.Track and manage cell phone repairs and equipment.Accounting & Payables:Process bills and invoices, including closed order submissions.Manage new supplier setup and P-Card administration.Sales & Customer Support:Support new customer setup, ensuring information accuracy.Assist Client Direct customers with inquiries and issue resolution.Provide pricing support and uniform ordering for the sales department.HR, Safety, & Compliance Support:Assist with hiring processes, job postings, and interview documentation.Coordinate safety training, employee recognition, and wellness programs.Support IT and security requests, including badge issuance.Ensure compliance with audit procedures and company policies.Education: High School Diploma/GED (Required).Required Skills:Strong analytical and problem-solving skills.Excellent attention to detail and ability to multitask.Proficiency in Microsoft Office (Excel, Outlook, Word) and ability to learn in-house systems quickly.Strong verbal and written communication skills.Ability to work independently and as part of a team.High level of professionalism, integrity, and discretion.Prior administrative or clerical experience is preferred.Thanks

Created: 2025-02-25