Receptionist

Job Overview: The Receptionist will be the first point of contact for both internal and external individuals. This person will ensure smooth daily operations, providing exceptional customer service, managing high phone volumes, and supporting various administrative tasks to enhance the workplace. The ideal candidate will maintain a friendly, approachable demeanor, offer flexibility, and assist with office logistics to keep things running efficiently.Essential Functions: Front Desk Operations: Manage high-volume phone calls, greeting visitors, and ensuring to always monitor the front door for incoming visitors. Vendor Coordination: Serve as the point of contact for vendors, working with Facilities Management on maintenance tasks, supplies, and services.Document Processing: Handle and assist with any necessary document processing or filing.Optisign Management: Oversee and update Optisign content for internal communication.Inventory Management: Track and manage food, snacks, and office supplies inventory; support employee engagement activities by managing lunch orders and organizing snacks for events.Mail Management: Check incoming mail and handle outgoing mail.Employee Engagement Support: Collaborate with HR/Marketing to assist in planning and executing employee engagement activities.Scheduling & Coordination: Assist in scheduling interviews, meetings, and onboarding, especially for new hires and sales teams.Logistics: Assist with office logistics, ensuring everything is properly stocked, and the office is organized.Facility Upkeep: Act as the primary liaison for the cleaning crew on Tuesdays and Thursdays, ensuring the office is maintained and operational.Qualifications:Experience: Minimum 1 year of receptionist, front desk, or administrative experience.Education: High school diploma or equivalent required.Skills:Strong customer service and interpersonal skills.Ability to multi-task in a fast-paced environment.Proficiency in office technology (phone systems, Microsoft Office, scheduling tools like Outlook/Calendly).Comfortable handling basic inventory tracking & facility coordination.Detail-oriented, proactive, and able to work independently.* This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Other duties may be assigned.Location: On-Site - Mesa, AZWhat we offer:Looking for a company to work for can be a daunting task, but we believe that we stand out from the rest. Our company offers a positive and inclusive work environment, opportunities for growth and development, and a commitment to work-life balance. Join us and become part of a team that values your contributions and invests in your success.Total Rewards Package:Competitive Salaries Health, Dental, and Vision InsuranceRetirement PlansTuition ReimbursementGenerous Paid Time OffEmployee Assistance ProgramNo premium paymentsBioLab Sciences is an Equal Opportunity employer and does not discriminate based on race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, gender identity, or any other basis protected by law.

Created: 2025-02-25