Administrative Assistant

Job Summary:We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties.Key Responsibilities:Provide administrative support to executives, portfolio managers, and other team members.Manage and maintain executives' schedules, appointments, and travel arrangements.Prepare, edit, and format documents, reports, and presentations.Handle confidential and sensitive information with discretion.Serve as the primary point of contact for internal and external communications, including emails and phone calls.Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes.Maintain organized filing systems for records, documents, and correspondence.Coordinate office operations, including supply inventory, vendor relationships, and facilities management.Support financial administration tasks such as expense reports and invoice processing.Assist with special projects and ad hoc administrative tasks as needed.Qualifications & Skills:Bachelor's degree preferred; relevant experience may be considered in lieu of education.2+ years of experience in an administrative role, preferably within the finance or asset management industry.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational skills and ability to prioritize tasks effectively.Excellent verbal and written communication skills.High level of professionalism and discretion when handling sensitive information.Ability to work independently and as part of a team.Strong problem-solving skills and attention to detail.

Created: 2025-02-25