Administrative Assistant

Job Title: Logistics Support Specialist -Administrative AssistantDuration: 15+ months contractShift start: 7 am Location: Phoenix, AZ 85012Pay rate : $22.00 per hour on W2 Without any benefitsPosition Description Managers supervisors calendar, researches and negotiates with hotels, etc., makes complex scheduling arrangements involving multiple parties, independently makes and cancels meetings depending on the subject and attendees, determines what confidential information can be disseminated and to whom, arranges for special room or equipment needs and/or multiple locations & individuals, coordinates domestic and foreign travel arrangements for executive/work unit head, unit personnel and visitors; participates in the planning and coordination of national and international meetings.Independently composes original correspondence for the executive/work unit heads review and signature, coordinates data collection and provides information to others, explains policies of the functional area.Performs/supervises several administrative functions, manages a small work unit, analyzes short-term administrative needs of the unit, notifies relevant individuals of work progress and inquires as to its status.Skills Required Knowledge and understanding of the programs or activities of the unit served, as well as of the County and departmental administrative guides.* Knowledge of basic principles and methods of a technical or professional field.* Basic math skills.* Intermediate skills in the use of Microsoft Office.* Intermediate skills in the use of agency specific software applications.* Ability to communicate well through written and oral means.* Ability to gather, integrate, and analyze simple data.* Ability to establish and maintain effective working relationships.* Ability to perform complex PRISM functions.* Ability to maintain confidentiality and be sensitive to political issues.* Supervisory experience.* Considerable experience providing administrative support in the assigned functional areas.* Initiates the full range of processing for complex personnel actions; conducts new employee orientation within Knowledge of basic principles and methods of a technical or professional field.* Basic math skills* InteExperience Required • Two years of experience in inventory management including capital assets, non-capital assets, and supplies Also, abilities and skills required to perform these functions on a regular basis: *(The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.)• Keep accurate vehicle logs, including monthly inspections, fuel usage, vehicle-related service, and other fleet documentation.• Analyze data to produce reports to process monthly/annual audits and assist with identification and tagging for programs.• Engage in cross-departmental, county, state, and federal initiatives affecting department assets and processes and conduct performance evaluations.• Make program improvement recommendations and implement program changes.• Facilitate the training related to vehicle usage for department new hires.• Develop and devise processes and procedures for acquisitions of vehicles, including large mobile units, electric vehicles, and charging stations, among other items.• Assist with reconciling fuel reports, budget planning, and procurement.• Assist in resource planning for updates, identifying new vehicle specifications, and reviewing parking, safety, and security requirements.• Aid in managing the AED program, encompassing inspections, repairs, replacements, and ordering.Education Required • High school diploma or GED and three years of responsible clerical and/or administrative experience.

Created: 2025-02-25