Accounts Payable Clerk

Job Title: Clerk, Accounts Payable - 33862Employment Type: 6 monthsPay Rate: pay rate to be $23.00/hr (The rate may be negotiable based on experience, education, geographic location, and other factors)Location: SUN VALLEY California 91352Schedule: This role requires onsite presence from 8:00 AM to 4:30 PM, Monday through FridayMust HaveMicrosoft ExcelNice To HaveCoupaMicrosoft 365Job SummaryProperly pays all accounts and posts invoices to provide accurate management reports.II. Essential Duties and ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.Payment ProcessingKey in Oracle Manual Payment requests to the system after verifying vendor information and coding.Follow up to ensure all approvers respond timely and confirm payment details.Track specific payments on the Franchise Fee log and follow up with Accountants on missing requests.Invoice ManagementReview pending invoices daily in the Coupa system for accuracy, including vendor details, amount, and billing string coding.Identify duplicates for rejection and/or work with the area to adjust POs for processing.Determine correct lines/POs for rejection/rebill where required.Follow up with Requestors/Managers to approve/create receipts timely to avoid late payments.Vendor SupportAssist Vendors in submitting invoices for processing, including identifying the correct submission process, portal, and PO/Requestor for submission.Review supplier AR statements to provide payment information and/or invoicing instructions.Work with Corporate Payables to locate invoices submitted directly by Vendors that have not been uploaded to Coupa for processing.Supplier and Procurement CoordinationWork with Procurement to get approval to submit new supplier requests.Connect vendors with the Supplier Support team for assistance with forms or portal access.Follow up with corporate approvers to move requests through approval levels.Track all submissions on a local vendor log and work with the area to generate new forms if requests time out due to inactivity.Month-End and Reporting TasksReview system invoices with the area to determine if accrual is required during the Month-End close period.Assist Accountants with preparing classes/accruals.Perform monthly Use Tax review and submission.IV. QualificationsA. Education and Experience:Required: High school diploma or G.E.D, and 0-4 years previous experience.Preferred: High school diploma or G.E.D, plus additional or specialized training, and 0-4 years previous experience.V. Work Environment:Listed below are key points regarding environmental demands and the work environment for the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.Required to use motor coordination with finger dexterity (e.g., keyboarding, machine operation) for most of the workday.Required to exert physical effort in handling objects less than 30 pounds rarely.Required to be exposed to physical occupational risks (e.g., cuts, burns, exposure to toxic chemicals) rarely.Required to be exposed to physical environments involving dirt, odors, noise, weather extremes, or similar elements rarely.Normal setting for this job: Office setting.Equal Opportunity Employer/Veterans/DisabledBenefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records.

Created: 2025-02-25