Office Manager

Why Work with UsAt BlueFlame AI, you will be part of a dynamic team that is at the forefront of AI technology in the investment management industry. You will have the opportunity to work with cutting-edge products and make a significant impact on our clients success. Join us to be part of a company that values innovation, client satisfaction, and continuous improvement.Job DescriptionThe Office Manager position at BlueFlame AI is a dynamic and essential role that empowers individuals to manage a diverse set of office operations and administrative responsibilities. This position requires collaboration across numerous teams and systems to ensure the smooth functioning of our New York office. The ideal candidate will be organized, energetic, and comfortable working in a fast-paced startup environment.ResponsibilitiesOffice Management & Administration: Oversee daily office operations to ensure efficiency and productivityMaintain office supplies inventory and place orders as necessaryCoordinate with building management and vendors for office maintenance and repairsImplement and maintain office policies and procedures.Scheduling & Coordination: Schedule and manage meetings, interviews, and appointments for team membersCoordinate ordering and logistics for company events and meetingsAssist in the preparation of meeting materials and presentationsOnboarding & Employee Support: Facilitate the onboarding of new hires, ensuring a smooth transition into the companyPrepare and distribute onboarding materials and welcome packagesServe as a point of contact for new employees, addressing any questions or concernsTechnology & Systems: Stay up-to-date with basic office technology and software to support team operationsTroubleshoot minor technical issues and coordinate with IT support as neededCollaboration & Process Improvement: Engage with various teams to improve processes and streamline workflowsWork with others to address internal issues and enhance office efficiencyQualifications• Proven experience as an Office Manager or in a similar administrative role • Strong organizational and multitasking skills in a fast-paced environment • Proficiency in Microsoft Office Suite and basic office technology • Excellent communication and interpersonal skills • Organizational skills, high-energy, and enthusiasm for working in a startup environmentPay range and compensation packageThe expected base salary for this position ranges from $55,000 to $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. In addition to a base salary and competitive benefits package, successful candidates will be eligible to receive a discretionary bonus.Equal Opportunity StatementBlueFlame AI is an equal opportunity employer. All job applicants will receive equal treatment regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, physical or mental disability or handicap, medical condition, sex (including pregnancy and pregnancy-related conditions), marital or domestic partner status, military or veteran status, gender, gender identity or expression, sexual orientation, genetic information, reproductive health decision making, or any other protected characteristic as established by federal, state, or local law.

Created: 2025-02-25