Administrative Assistant- Accounting Dept.

Administrative Assistant- Accounting Dept.We are seeking a detail-oriented Administrative Assistant to support daily operations, invoicing, customer communications, and project coordination. This role requires strong administrative skills, organization, and the ability to manage multiple tasks efficiently.Key Responsibilities of the Administrative Assistant: Manage invoicing, including deposit and dropship invoicesMaintain and update AR records, ensuring accuracy and timely follow-upsRespond to customer and internal inquiries, providing prompt and professional supportOrganize and maintain digital and physical files using systems like FieldPoint and SharePointAssist with procurement by creating purchase orders and tracking project materialsOversee vendor relationships, including RMAs and warranty processingCoordinate scheduling, track deadlines, and update project documentationSupport the Accounting Manager with administrative and financial tasks as neededOrder supplies and equipment for the service team and ensure timely deliveriesGenerate and distribute reports, maintain internal databases, and assist with compliance requirementsRequirements of the Administrative Assistant: Highly organized with strong administrative and multitasking skillsProficient in Microsoft Office and business management softwareStrong communicator with the ability to manage customer and vendor interactionsDetail-oriented with experience handling invoices, records, and project coordinationAble to work collaboratively with accounting, operations, and service team. This is a great opportunity for someone who thrives in an administrative role while contributing to smooth financial and operational processes. Apply today! #HOUWC46 #ZRInterested candidates please send resume in Word format Please reference job code 133799 when responding to this ad.

Created: 2025-02-25