Administrative Assistant

Must havesCant shy away from challenging conversations/must be able to be direct & take directionMust be personable, a chameleon, a go-getterStrong Teams, Outlook, Powerpoint, Word (Microsoft Products) Experience2+ years working as an admin assistantPlussesPrefer bi-lingual in Spanish/EnglishIT savvyDay to Day:Current Admin Assistant is going out of town for a few work/personal trips in April 2025. Needs someone to step in and support IT director and co-presidents schedules, meetings, email, and call management.Highly skilled and versatile bilingual (English/Spanish) Jr. Administrative Assistant to support our executive team.This role requires a professional with a strong ability to manage complex tasks and operate in a fast-paced environment.The role combines managing administrative functions to ensure the smooth operation of daily activities as well as some personal tasks.The ideal candidate will have experience with Microsoft Office productsResponsibilities:Calendar Management:Coordinate personal and professional calendars, including but not limited to scheduling appointments, meetings, and travel arrangements.Travel Coordination:Arrange travel itineraries, accommodation, and transportation for business and personal trips, ensuring all details are handled efficiently.Document Management:Prepare and review documents, presentations, and reports.Ensure all files are organized and easily accessible.Communication:Act as a liaison for internal and external communications, including but not limited to answering phone calls, responding to emails, and greeting visitors.Project Support:Assist with special projects as needed, including research, data entry, and report generation.Financial Assistance:Handle basic financial tasks such as processing expense reports and invoices.Confidentiality:Maintain discretion and confidentiality in all personal and professional matters.

Created: 2025-02-25