Legal Secretary

Legal Secretary (Hybrid)A legal defense litigation law firm based in San Diego, CA is seeking a Legal Secretary to join the team.Responsibilities:● Prepare pleadings and discovery documents for filing and service● Prepare court forms such as California Judicial Council Forms for attorneys review● Schedule depositions with attorneys, clients, witnesses, and court reporters● Schedule conference calls and on-site/off-site meetings● Arrange and coordinate travel arrangements● Calendar depositions, hearings, trials, and all associated dates.● Manage Outlook calendar of all appointments, conferences, and meetings● Open new matters, run conflict checks for partner's review, prepare engagement letters● Document management and organization, saving documents and emails to a document management system.● Become familiar with court rules and filing procedure● Prepare cover letters for attorney bills● Submit attorneys' expense reports● Manage bills for third-party vendors, process check requests, and follow up with accounting● Excellent spelling, grammar, and punctuationQualifications:● Must have 3+ years of Secretarial experience● Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules● Must know Microsoft Office Suite (Word, Outlook, Excel)● Experience working with a document management system● Strong interpersonal relationship skills● Excellent organizational skills with the ability to integrate into a fast-paced environment● Ability to prioritize and work independently● Work well under pressure, remain flexible, be proactive, resourceful, and efficient● Strong written and verbal communication skillsMust Haves:● Minimum 1-3 years of litigation experience● E-filing experience with state and federal court● Litigation background● Insurance defense preferred; not requiredLocation: San Diego, CAJob type: Hybrid

Created: 2025-02-25