Accounts Payable Specialist

Job Title: Accounts Payable Specialist Description: The Accounts Payable Specialist will be responsible for managing and processing accounts payable, ensuring timely payment to vendors, and maintaining accurate financial records. Responsibilities: Invoice Review: Review all invoices for proper documentation and approval prior to payment. Purchase Order Matching: Match invoices against purchase orders and research discrepancies. Vendor Communication: Work with vendors to resolve discrepancies and vendor inquiries. Charge-backs and Recalls: Research and process charge-backs and recalls. General Ledger Codes: Ensure that invoices have the appropriate general ledger codes and approval for payment. Invoice Processing: Input invoices in the accounts payable system. Merchandise and Expense Invoices: Manage the accurate and timely processing of merchandise and expense invoices. Multitasking and Time Constraints: Ability to multi-task and work under time constraints. Mail Sorting and Distribution: Sort and distribute incoming mail. Vendor Statements: Reconcile vendor statements, research, and correct discrepancies. File Maintenance: Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. Additional Tasks: Assist with other projects as needed. Qualifications: Experience: 2-3+ years of accounts payable experience with three-way match and general accounting experience. Microsoft Excel Proficiency: Highly proficient in Microsoft Excel (pivot tables, vlookups). Accounts Payable Knowledge: Strong understanding of accounts payable and general accounting procedures. ERP Experience: Experience with large ERP required. Communication Skills: Good communication skills. Organizational and Prioritization Skills: Ability to organize and prioritize. Attention to detail and accuracy. Interpersonal and Time Management Skills: Excellent interpersonal, communication, and time management skills. High Ethical and Professional Standards: High ethical and professional standards. Ability to Meet Deadlines: Ability to prioritize and meet multiple deadlines. Teamwork: Ability to work as part of a team.

Created: 2025-02-25