Executive Legal Assistant

Our client is a globally recognized law firm known for its innovative approach and commitment to excellence while offering a dynamic and collaborative environment where top legal talent thrives in the Bay Area. They currently have an opening for a Legal Executive Assistant for their Peninsula office.Summary:The Legal Executive Assistant provides administrative support to multiple attorneys in a fast-paced environment, either directly or as part of a team. This role requires strong time management, responsiveness, and discretion to enhance attorney productivity.Responsibilities:Provide comprehensive administrative support to litigation attorneys and paralegals across multiple practice groups.Manage attorney calendars, schedule meetings, and coordinate travel arrangements while acting as a proactive gatekeeper.Prepare, proofread, edit, and format legal documents, correspondence, and presentations in Word, Excel, and PowerPoint.Handle client matter management, including conflict checks, new client setup, and billing coordination.Organize and maintain electronic and physical files in iManage and other firm systems.Serve as a liaison between attorneys, clients, and internal departments to ensure seamless workflow and communication.Process expense reports, coordinate conference room reservations, and assist with general office operations.Qualifications:4+ years of legal administrative support experience.Knowledge of the litigation process/terminology is needed.Proficiency in Microsoft Office Suite, time entry software, document management systems, and other relevant legal tools.Strong attention to detail, time management skills, and ability to prioritize tasks in a fast-paced environment.Experience handling confidential and sensitive matters with discretion and professionalism.Excellent communication skills, both written and verbal, with the ability to interact professionally at all levels.Salary: Up to 115K with some flexibility possible.

Created: 2025-02-25