Office Coordinator

Join a dynamic team that thrives in a fast-paced environment, providing essential support to ensure smooth office operations while contributing to a positive and efficient workplace culture. This is an excellent opportunity for someone who enjoys organizing, problem-solving, and being a key point of contact within the office.Primary Services is excited to announce an Office Coordinator role for a growing renewable energy industry company. This role is ideal for a self-starter who enjoys balancing various tasks, from maintaining office supplies to supporting staff with administrative needs. As an Office Coordinator, you will be the heart of the office, managing day-to-day operations while helping foster a welcoming and efficient work environment.**Serve as the primary point of contact for building management and communicate important updates to staff.Greet visitors, ensuring they feel comfortable and connect them with the appropriate office personnel.Act as the office safety point of contact and ensure safety protocols are followed.Monitor inventory levels and order office and break room supplies as needed.Submit work orders and schedule repairs for office space and equipment.Coordinate with other office tenants as required.Work closely with IT to resolve technical issues, including AV systems, phones, and WiFi.Assist with onboarding by liaising with IT to set up hardware, install software, and provide basic training on processes and tools.Manage schedules for conference and community spaces and maintain an Outlook listserv and shared calendar.Organize office events, celebrations, and team lunches, including holiday office decorations.Support Austin-based team members with document management tasks, such as managing physical signatures and maintaining project files.Serve as a notary when necessary.Handle incoming and outgoing mail and packages, prepare mailings, and drop off deliveries.Collaborate with the Houston office to streamline administrative and office management activities.Assist in establishing purchase orders and requisitions for office activities and projects.**A high school diploma or GED is required; an associates or bachelor's degree is preferred.At least 1 year of experience working in an office environment.Proficiency in Microsoft Office applications; Salesforce and SharePoint experience is a plus.Strong technical aptitude, with the ability to troubleshoot basic IT issues.Excellent customer service skills and a service-oriented mindset.Experience with event planning and a creative approach to organizing.Ability to work independently and take initiative in identifying office needs.Interest in the renewable energy industry and a willingness to support project development.Comfortable working in a fast-paced, ever-changing environment.Want to be notified of similar positions? Visit /signup/ to sign up or have notifications delivered straight to your inbox!

Created: 2025-02-23