Executive Assistant - Office Manager

Are you a highly organized, proactive problem-solver who thrives in a fast-paced environment? RealDefense is looking for a dynamic Executive Assistant/Office Manager to support our CEO and President while ensuring smooth office operations.About the role:As an Executive Assistant & Office Manager, you'll be at the heart of our growing company, managing schedules, coordinating travel, handling office logistics, and assisting with personal tasks.You'll also work closely with our Director of Human Resources to help organize employee activities and company lunches. This is a hands-on role for someone who can juggle multiple responsibilities and is eager to get things done.Location: Pasadena, CA (with occasional work in Santa Monica and travel to Manhattan Beach and Pacific Palisades) What You'll Do:Executive Support: Manage calendars, schedule meetings, and coordinate travel for the CEO and President.Office Management: Oversee day-to-day office operations, ensuring a productive work environment.HR & Employee Engagement: Assist the Director of Human Resources with employee events, office lunches, and other HR-related tasks.Personal Assistance: Support executives with occasional personal tasks and errands.Administrative Tasks: Handle emails, expense reports, document preparation, and other administrative duties.What We're Looking For:Education: Bachelor's degree required.Experience: 3+ years in an executive assistant, office management, or administrative role.Tech Savvy: Highly familiar with Gmail, Google Docs, Outlook, and Microsoft Office: experience with DocuSign is a plus. Strong Organizational Skills: Able to juggle multiple priorities while keeping everything running smoothly.Proactive Mindset: A self-starter who takes initiative and doesn't wait for instructions.Excellent Communication: Professional, clear, and concise in both verbal and written communication.Why Join RealDefense?Fast-growing company: Be part of a dynamic, high-growth cybersecurity company.Exciting Work Environment: Work directly with senior leadership and contribute to company-wide initiatives.Competitive Compensation & Benefits: Salary, health benefits, and growth opportunities.Varied Responsibilities: No two days are the same. This role is perfect for someone who loves to stay busy. About RealDefense:RealDefense has been ranked as one of the fastest-growing companies in North America on the 2024 Deloitte Technology Fast 500!Headquartered in Pasadena, CA, RealDefense LLC is an award-winning software development company known for its flagship product brands, including iolo System Mechanic® and SUPERAntiSpyware®. With a commitment to innovation, RealDefense has consistently earned top ratings from PC Magazineâ„¢ and protects over 3 million customers. The RealDefense portfolio also features renowned privacy and security software brands such as STOPzilla, MyCleanID, MyCleanPC, USTechSupport, ioloVPN, GetMyDrivers, WarrantyStar, and .RealDefense partners with leading consumer brands in the cyber security and PC manufacturing sectors to deliver telemetry-enabled monetization solutions. For more information, please visit

Created: 2025-02-22