Sales Administrator

The Sales administrator will provide administrative support to our local homebuilding division. This position is responsible for processing, organizing, and maintaining paperwork of all sales for this division. Duties and ** Sales *o Review all incoming sales contracts for accuracy and completenesso Communicate with the sales director and individual sales agents to obtain corrections and missing itemso Communicate with buyers, Realtors, and sales agents to deliver executed contracts.o Record, secure, and submit all deposit checks from sales contracts to corporate or appropriate Closing agentChange *o To review and process all requests for change (change orders)o Communicate with sales, office, and field personnel to insure accurate execution of approved changesInventory Home *o To receive all new inventory home requests from sales and prepare a job file and package for hand off to the permitting department.o To communicate with sales and internal office departments on progress of inventory home jobs up until sold. Files and Record *o To prepare and maintain new job files both hard copies and digital to insure complete files for reference during construction and after closingo To Maintain several digital reports on a daily basis to track sales and production progress.o To attend weekly operations meetings and update the team on sales administration functionso To prepare job files after closing by gathering appropriate field documents, compiling, office documents, and scanning all to digital files for future reference.General office *o Monitor and order, as needed, office supplies for corporate and sales offices.o Maintain office color samples and books for sales teamo Maintain and order as needed brochures and other sales marketing material.o Prepare letters, emails and other correspondence as requested by the Division Manager.o Maintain the sales administration areas of the AS400 (HomeSoft system).Education/Skills/Knowledge ****High School Diploma or equivalent, 2+ Years of clerical experience in the Real Estate and/or Homebuilding Industry. Sales & settlement processing experience in Real Estate or Homebuilding is a plus.• Proficient in Microsoft Office Suite• Effective verbal and written communication skills• Self-starter able to work independently and with an administrative team• Organized with a strong attention to detail

Created: 2025-02-22