Human Resources Manager

Established and renowned law firm headquartered in Birmingham is searching for a HR Director. The HR Director will be responsible for managing the human resources operations of the firm and report to the firm's management committee as well as meet with the management committee on a regular, periodic basis.Personnel and Human Resources ManagementThe HR Director will be responsible for overall non-attorney personnel management, including the following:Managing/coordinating the human resources functions for the firm. This means that s/he will coordinate all aspects of the interview process for non-exempt (hourly) staff including but not limited to the following: screening resumes, interviews, reference checks, background (including drug examination) checks, final in-office meetings to coordinate hiring decisions (including communications with the team that is hiring), and the orientation of new employees.This person will also play a significant role when it comes to recruiting an associate attorney to join the firm. This person will post job ads, speak with recruiters (as needed), and develop key relationships in Birmingham to develop a network that promotes and supports the desire to work for Cory Watson.Determining non-attorney staff needs in coordination with the management committee, practice group leaders, and supervising attorneys, as appropriate. This includes including practice group leaders and supervising attorneys in final interviews for final approval.Supervising the training of non-attorney personnel (i.e. ensuring that the firm's software administrators give introductory and additional training as needed throughout the course of employment).Coordinating the PTO of non-attorney personnel and communicating ahead of time to the appropriate supervisor(s). (This includes making the appropriate supervisor(s) know ahead of time if the employee does not have the paid time off (PTO) to support the vacation request.)Counseling non-attorney personnel who are not complying with firm procedures and requirements and taking appropriate disciplinary action when necessary.Handling termination of employment of non-attorney employees after consultation with the management committee and, where applicable, the supervising attorneys.Conducting non-attorney personnel meetings.Maintaining personnel records for all employees.Determining and recommending salary adjustments for non-attorney personnel.Maintaining the employee handbook, labor laws, and policies including ADA, FMLA, unemployment claims, WC claims.Assisting the management committee in associate attorney compensation and bonus evaluation process.Administering, evaluating, recommending and implementing changes, as appropriate, to the benefits offered by the Firm, including retirement benefits.Liaison between Benefits and Employees (attorneys and non-attorneys).Conduct annual audits including WC, ESR, EEO-1, 401(k) audit, 401(k) and Health 5500 filings, and ensure compliance.Facilities ManagementWorks with the management committee on office space planning, renovations, office furniture, etc.Communicating with the firm's landlord any relevant information related to the tenant.Communicating with firm's tenant regarding rent, lease terms, etc.Communicating with Highlands, Memphis, and Nashville offices: lease agreements, issues with maintenance, etc.Annual elevator inspection.Auditing and evaluating vendor invoices.Coordinate with maintenance any HVAC failures for timely repairs.Responsibilities Related to the Management of Firm Finances Management of timekeeping system (oversight of timekeeping for all non-exempt employees), finalizing timekeeping and submitting payroll reports to the Controller for processing on a bi-weekly basis.Payroll and all benefits for employees.Managing 401(k) reporting and overseeing the biweekly payroll files in Fidelity.Conducting all new employees and annual open enrollment.Maintaining, analyzing and interpreting financial data and management information for the Managing Principal and the shareholders.Auditing and approving expense reports monthly.Auditing and approving monthly insurance invoices.Oversee annual business insurance renewals/contractsGeneral Day-to-Day OperationsPerforming/coordinating all the other operational functions required of a growth-oriented law firm.Other Activities Should assist the firm's attorneys in recruiting attorneys, training associates, and improving the total quality of the practice of law for the firm's attorneys. This person is also responsible for the initial training (including new employee orientation) and ongoing training for all of the firm's legal staff to ensure s/he is equipped to fulfill his/her job duties efficiently and effectively.Responsible for coordinating aspects of business and social functions of the firm.Coordinating Clerkship program: recruiting, interviewing process, decision/schedules.

Created: 2025-02-19