Administrative Coordinator

Company DescriptionAvicenna Accounting Inc. was founded in 1992 as a pioneer in outsourced accounting with web-based technology. The companys commitment is to provide close and personal attention to each client, with a focus on financial forecasts, tax planning, payroll processing, and startup accounting services in Virginia, Washington D.C, Maryland, and nationwide.Role DescriptionThis is a full-time on-site Administrative Coordinator role located in Vienna, VA. The Administrative Coordinator will be responsible for providing administrative assistance, customer service, and finance support. Tasks include communication with clients, organizing office operations, and ensuring seamless coordination.DutiesAnswering and directing incoming calls professionally• Calling clients for follow-ups, reminders, and appointment confirmations• Scheduling and managing client appointments• Pulling reports and organizing data as needed• Filing and maintaining physical and digital documents• Uploading client documents to their respective portals• Ensuring client compliance with required filings and deadlines• Assisting in the preparation and filing of BPOL and other regulatory documents• Maintaining day-to-day office operations and administrative support• Managing office correspondence, including emails and mail distribution• Assisting with document retrieval and organization for accounting and tax purposes• Greeting and assisting clients in person and over the phone• Coordinating with team members to ensure smooth workflow and client satisfaction• Monitoring office supplies and replenishing as necessary• Assisting in special projects and other administrative tasks as assignedQualificationsCommunication and Customer Service skillsAdministrative Assistance and Organization SkillsFinance knowledgeExperience in accounting or related fieldProficiency in Microsoft Office SuiteAttention to detail and strong organizational skillsAbility to multitask and prioritize tasks effectivelyAssociates or Bachelors degree in Business Administration or related field

Created: 2025-02-19