Construction Project Coordinator/Administrator

We are a fast-paced company that manages the development and execution of Real Estate construction projects throughout North America, primarily in the Hospitality Sector. We are seeking an experienced individual to assist the Project Management/Owners Representative team with respect to the oversight of Hotel and Commercial Renovations, Conversions, and New Construction. This role requires the candidate to be well-organized, proficient in Construction Project Management as detailed below, and possess excellent Excel skills. This is a full-time position in our office in Fairfield, CT. Position Responsibilities·        Assist the project team in the Development and Execution of Hospitality Renovation projects. ·        General office administration includes managing schedules, licensing, calendars, cloud filing, expense reports, preparing meeting minutes and executive level reports.·        Create task and priority lists as necessary to ensure on-time projects.·        Assist in developing project budgets, estimates, and assembling cost reports. Work with the team to manage the Project costs from initial project programming through design development, project execution, and closeout. ·        Manage construction cost accounting, including updates to forecasts, budget transfers, cash flow, advanced warnings, and change management.·        Assist the project team in the solicitation, bidding, award and administration of the contracts for design professionals. ·        Solicit and review construction cost estimates and prepare findings and summaries for clients.·        Manage the invoicing and monthly Draw process for all vendors and contractors.·        Assist in reviewing change orders or construction change directives for the Project.·        Assist in the preparation, distribution, and filing of reports including monthly project reports in Power Point including photo logs and key project information.·        Assist in reviewing records, written warranties and preparing close out binders for projects. ·        Log and maintain Project Plans, RFI's, Submittals, and Samples.·        Review and analyze expediting reports for FF&E. ·        Assist in overseeing FF&E (Furniture, Fixtures, and Equipment) delivery/installation.·        Communicate directly with Vendors and Operating teams. Minimum Requirements·        Hospitality experience preferred.·        A background in Construction Accounting preferred·        Ability to read and understand Floor Plans and Specifications ·        Min 3-5 years previous experience in the Project Accounting, and Development/Project Management or Construction field.·        Reliable and organized.·        Proficient with Microsoft Excel, Word, Excel, Outlook, and Acrobat.·        Ability to manage project budgets and detailed cost estimates in a high quality, accurate, presentable, and clear format.·        Must be detail oriented and have excellent analytical skills and be proficient in construction accounting principles.·        Must speak and write fluent English.·        Excellent oral and written presentation skills.·        The ability to work in the office, in Fairfield, CT. Occasional travel may be required. This is a full-time position in our Fairfield, CT location. We provide a competitive compensation package that aligns with industry standards and is intended to attract and retain top talent.

Created: 2025-02-19