Business Administration Manager

About ViciniaVicinia is revolutionizing enterprise navigation with cutting-edge Digital Twin Navigation Software. Based in Pasadena, CA, our AI-powered solutions integrate mobility management, wayfinding, and asset tracking across corporate campuses, hospitals, and airports. By leveraging real-time analytics, we help organizations enhance user experiences, streamline operations, and drive efficiency.Join our fast-paced, high-growth startup where adaptability, grit, and ownership fuel success.Job SummaryWe seek a proactive and highly organized Business Administrator to oversee daily operations, support sales and marketing, and ensure smooth back-office functions. This role requires quick thinking, problem-solving, and ownership in a fast-moving environment.The ideal candidate has exceptional communication skills, expert-level proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams), and thrives under pressure. This isn't just an administrative role"”it's an opportunity to drive impact and growth.Key ResponsibilitiesAdministrative Support✔ Manage executive schedules, coordinate meetings, and handle office logistics. âœ” Oversee back-office tasks: data entry, document prep, and record-keeping. âœ” Handle travel planning, event coordination, and office supply management. Sales & Customer Support✔ Assist sales with order processing, CRM management, and customer inquiries.✔ Generate sales reports and performance metrics. âœ” Support outreach via calls, email follow-ups, and prospecting research.Marketing & Event Coordination✔ Execute outreach campaigns, email marketing, and social media efforts.✔ Organize trade show participation and exhibition logistics.✔ Assist in developing marketing materials, presentations, and proposals.Financial Oversight & Operations✔ Monitor budgets, track expenses, and analyze financial data. âœ” Handle invoice processing, vendor coordination, and payment approvals.Cross-Department Collaboration✔ Partner with leadership, sales, and marketing to optimize efficiency and growth.✔ Solve operational challenges with resilience and a problem-solving mindset.Qualifications✔ Bachelor's degree in Business Administration, Marketing, or related field is a plus âœ” 3+ years of experience in business administration, sales, or marketing.✔ Proactive, adaptable, and resilient"”thrives in a fast-paced startup. âœ” Strong problem-solving, common sense, and quick decision-making skills.✔ Expert in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).✔ Exceptional verbal and written communication skills. âœ” Event planning/coordination experience is a plus.Benefits✨ Competitive salary & benefits package✨ Stock options âœ¨ Career growth & professional development opportunities✨ A collaborative, high-energy startup culture where grit is valued🚀Ready to make an impact? Apply now and be part of Vicinia's digital transformation!

Created: 2025-02-19