Administrative Coordinator

Job descriptionAre you looking to showcase your Administrative skills for a great company? Our client is seeking an Administrative Coordinator for an onsite role in Tarzana, CA!**$33 - $34 per hour pay rateFull TimeContract** M-F 8am-5pm-Onsite Whats in it for you?Health, Dental, Vision insurance offered401k optionsWork with a great team!Only considering candidates with the **High School Diploma or equivalent required; bachelor's degree preferred.A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment.Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.Experience in office management and vendor coordination.Ability to effectively multitask while maintaining confidentiality and discretion.Excellent teamwork, networking, and communication skills.Experience supporting senior leaders and managing complex projects.Strong time-management skills and the ability to prioritize time-sensitive assignments.Competency with virtual technologies such as MS Teams and Zoom.**Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations.Provide comprehensive administrative support to the VP of Manufacturing & FacilitiesManage office operations and vendor coordination for the Tarzana location.Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination.Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones.Arrange multi-location domestic and international travel, and handle expense reporting.Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.Lead and manage special projects as assigned, ensuring timely and accurate completion.Maintain SharePoint sites and produce documents using Microsoft Office tools.Click apply today!Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration.Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.1027063#CSPRO

Created: 2025-02-19