Legal Support Assistant

The Legal Administrative Support Specialist delivers administrative assistance to legal staff and visiting attorneys at a TOP international firm. ResponsibilitiesLegal and Administrative SupportHandle the entry of docket information and assist with generating and reviewing client invoices (e.g., prepare and verify prebills) on a regular or as-needed basis.Support the creation of engagement agreements and manage tasks related to opening new matters, conducting conflict checks, organizing file setups, and processing audit requests.Manage the preparation and submission of expense reimbursements for attorneys.Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and assist in creating detailed schedules and itineraries.Oversee quality control, organization, printing, and scanning of documents as required.Facilitate the planning of client meetings, including reserving conference rooms and arranging necessary services (e.g., catering and audiovisual equipment).Maintain and organize electronic files in accordance with instructions from legal staff and established departmental policies.Offer support to visiting attorneys *****Ensuring they have contact information for after-hours assistance and administrative support.Coordinating travel plans and on-site requirements through their primary assistant.Update resource guides to reflect billing processes, travel details, and individual preferences.Collaborate with team members to cover vacation days, lunch breaks, and absences to ensure uninterrupted support for legal professionals.Perform miscellaneous tasks as needed, such as managing calendars, updating client relationship databases, or performing data entry.Qualifications (Education/Skills/Experience)A bachelor's degree is required.At least six months of related experience in a professional services environment.Proficiency in the Microsoft Office suite and familiarity with PDF creation/editing tools like Power PDF.

Created: 2025-02-19