Office & Community Coordinator

BIG is a group of 500+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our New York, Copenhagen, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing that feels everything but, and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One, to living in floating cities, and eventually Mars! While we are led by a group of expert partners, directors and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops - BIG Schools offer in-house lessons, while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, and to give form to our future, one project at a time.BIG NYC is looking for an Office & Community CoordinatorDo you want to join a global design company, and do you thrive in a creative environment? Do you have a strong work ethic, enjoy problem solving and don't mind rolling up your sleeves to get the job done? Then you might be exactly the person we are looking for at BIG - Bjarke Ingels Group.You will be responsible for:Assisting the Office & Community Manager with facilities maintenance including managing vendor relationshipsAssisting with monitoring and purchasing office suppliesAssisting with the general office calendar and meeting room schedules through OutlookProcuring beverages and catering set ups for meetingsGeneral office appearance curation of the communal spaceAnswering phone calls and e-mails and redirecting to the appropriate partyCoordinating the shipments of documents, models and material samplesWorking with the Office & Community Team to assist with hands-on facilities requestsWe seek a person who:Prior experience with facilities management preferred; interest in facilities management highly desiredIs organized, structured and detail oriented with a positive can-do attitudeHas a professional presenceIs a good colleague and a team-playerIs capable of multi-taskingDemonstrates responsibility, innovation, integrity, dependability, self-awareness and good work ethicIs proactive and completes tasks with a sense of urgencyHas excellent interpersonal skills and written communication skillsFeels that no administrative task is too little or too greatIs a natural people-person who enjoys a busy and creative environmentIs fluent in EnglishIs extraordinarily service minded, positive and trustworthyProficient in basic computer skills, Microsoft Office Suite a plusAt BIG, we value and encourage the following qualities:Be proactive - take initiative, do research and don't be afraid to try new things; prevent issues rather than just fix themBe reliable - be someone leadership can trust to deliver on any taskBe accountable - from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you makeBe consistent - prove you can do it, and then do it again and againBe tenacious - be committed, show up, contribute with passion, do your best, get stuff done and don't give upBe independent - don't be afraid to ask questions but be able to take a task or project and run with itBe clever - be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curiousBe nice - be a team player and a good colleague, be honest, respect your colleagues, don't take yourself too seriously and have fun!Be generous - share your knowledge and skills with other BIGsters and mentor others when you canSalary ranges from $50,000 to $55,000 annuallyDiversity has been part of our DNA since BIG's foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Created: 2025-02-19