Office Coordinator

Our client, a Stamford, CT based Asset Management firm is in search of an Office Coordinator. This is a highly visible position, mainly responsible for receptionist duties, kitchen and lunch duties, keeping the office organized, answering all incoming general phone calls and providing administrative support as needed. This position will report directly to the Office Manager.Job Details***** Asset Manager***** Office Coordinator***** Stamford, CT***** 8:30***** (in office 5 days)***** $60k base plus Bonus eligibility plus BenefitsBACHELORS DEGREE ***** RequiredResponsibilitiesResponsible for answering and directing all incoming calls to ensure a "pleasant experience"Greet all incoming visitorsHandle daily lunch ordering for officeMaintain conference room schedules, booking as neededOrder catered food for meetings as requested; setting up such food and cleaning up rooms pre and post meetingsMake sure kitchen is clean, stocked and organized throughout the dayOrder Peapod twice weekly; maintain inventoryMaintain inventory for coffee and water and order as neededSort and distribute mailKeep office organized and straightened throughout the dayOrder general office supplies as needed; keep office supply rooms neat and organizedCheck specified copiers and printers daily and fill with paper as neededPrepare FedEx packagesReceiving UPS and FedEx deliveries dailyKeeps supervisor well-informed of activities, problems identified or potential problemsPerforms miscellaneous office administrative duties as requestedRequired ExperienceMinimum 1-2 years administrative experienceA "can-do", helpful and supportive attitude to all team membersHigh attention to detailExcellent organization, time management and follow-through skills requiredAble to manage multiple tasks simultaneouslyAbility to be proactive about all activities that are required to fully complete a given taskAble to interact professionally with all levels of the organizationMust know Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook

Created: 2025-02-19