Landscape Construction Project Manager

Position SummaryThis position plays a crucial role in developing accurate financial estimates and ensuring the successful completion of projects by overseeing and coordinating all aspects of the project.StructureFull-time, exempt position. Reports to Construction Manager.Functional Roles and Responsibilities - EstimatingCost EstimationAssess project requirements and scope to understand the materials, labor, and equipment neededAnalyze costs associated with materials, labor, and overhead to determine overall project costsDevelop and manage project budgets, ensuring they align with cost estimates and financial constraintsCreate detailed and accurate cost estimates for inclusion in project proposalsDocumentationPrepare and review contracts, ensuring they reflect negotiated terms and conditionsGenerate and manage purchase orders for materials and servicesMaintain accurate records of transactions, contracts, and supplier informationCollaborate with the bidding team to provide necessary cost documentation for competitive bidsCollaborationWork closely with project managers, engineers, and other stakeholders to understand project requirements and constraintsCommunicate effectively with internal teams and external suppliers to ensure a smooth procurement processMarket ResearchStay informed about market trends, pricing, and new products to make informed procurement decisionsAssess the capabilities and reliability of potential suppliers in the marketCost MonitoringMonitor actual costs against estimated costs throughout the project lifecycleAnalyze any variances between estimated and actual costs and take corrective actions as neededFunctional Roles and Responsibilities - Project ManagementProject PlanningDefining the project scope, objectives, deliverables, and timeline. Develop a detailed project plan that outlines tasks, milestones, resources, and schedulesResource ManagementAllocating and managing personnel, budget, equipment, and materials. Ensuring that resources are used efficiently to meet project goals. Ability to demonstrate pro-active planning through material acquisition and delivery to project location at the appropriate timeTeam LeadershipLeading and managing multiple teams, at multiple locations, which shall include assigning tasks, setting expectations, providing guidance, and encouraging collaboration among team membersCommunicationServing as the primary point of contact for clients and team members. Ensuring that everyone is informed about project status, changes, and any issues that arise. Ability to create and execute change orders in a timely manner so as not to delay an ongoing projectRisk ManagementIdentifying potential risks that could impact the project and developing strategies to mitigate or manage these risks. This includes contingency planning and proactive problem-solvingBudget ManagementManaging the project budget, including tracking expenses, forecasting costs, and ensuring that the project stays within financial constraints. Completes review of "actual hours" versus "bid hours" for all managed projects and submits recommendations to Construction Manager and Construction Superintendent for updated bidding strategies if necessaryTimeline ManagementMonitoring project progress to ensure that milestones and deadlines are met. This includes developing a comprehensive schedule in advance of the project's intended start date, adjusting schedules and resources as needed to keep the project on track. This requires the ability to make timely decisions during the project to ensure schedules are metQuality ControlEnsuring that the project deliverables meet the required quality standards. This may involve setting quality benchmarks, conducting reviews, and overseeing testing of installed equipmentProject ClosureEnsuring that all project objectives have been met, completing any final deliverables, conducting a post-project review with client and BVLS team, and ensuring a seamless transition to maintenance teamClient RelationsSuccessfully always represents BellaVistaAble to respond properly to the client and follow-up to make sure their needs have been completed to their satisfactionAble to recognize when they do not have the answer for the client and let them know they will find it out or get the Superintendent involvedKeep the Construction Manager aware of all client concerns and communication on job sitesMaintain positive, responsive, and flexible attitude to all clientsCommunicationCommunicates with clients and team members kindly and effectivelyUpon completion of work, comprehensive document of before and after photos in PDF formatMaintain open and clear communication with clients to update them on project progressAddress client concerns and changes in project scope or requirementsClearly communicates via text, phone call or email issues, problems, or questions in a timely mannerAble to respond properly to the client and follow-up to make sure their needs have been completed to their satisfactionKeeps the Executive Team aware of all client concerns and communication on the job siteMaintain a positive, responsive, and flexible attitude to all clientsSafetyMaintain safe working conditions in their district at all times including job site and crew's operationTeach and reinforce proper safety practices to their crewsFollows company procedures on discipline if any safety rules are brokenHave no accidents due to not following the company safety rules in their districtInspects all job sites for unsafe working conditions and potential liabilities to BellaVista and our clientsKnowledge, Skill & AbilitiesThorough knowledge of standard practices, materials, tools, and equipment utilized in landscape construction and maintenanceAbility to communicate with homeowners, property manager, property staffAbility to understand and follow oral instructionsAbility to assign and supervise the work of others, provide instruction, and inspire confidencePhysical RequirementsThe physical demands described here must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is required to:Physically perform the basic life operational functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions. Perform medium work exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/up to 20 pounds of force constantly to move objects. Possess the visual acuity to operate equipment and motor vehicles, perform trades tasks, inspect the work of others, and review work for accuracy, neatness, and thoroughness. Education and ExperienceMust have at least 3-5 years of related experience.Must be at least 21 years of age.Prior experience with landscape construction is required.Knowledge of applicable laws, codes, standards, and industry practices relating to Landscape Construction.Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Knowledge of Microsoft Word and Excel is desired. Excellent organizational skills and the ability to maintain effective working relationships with others is a must.Ability to work nights, weekends, and holiday periods to meet business needs.Special RequirementsPossession of a valid Class C California driver license.Able to be approved as a driver with company insurance.

Created: 2025-02-19