Bid Manager

Position Overview:Patrol Protect Secure, Inc. (inclusive of its domestic affiliates and subsidiaries, hereinafter referred to as "the Company") is an industry-leading security provider committed to delivering exceptional armed and unarmed security solutions nationwide. As Proposal Manager for our organization, you will play a critical role in securing new business and shaping the Company's growth trajectory. You will collaborate closely with business development, operations, and executive teams to create high-quality proposals that reflect our capabilities, align with client needs, and underscore our commitment to excellence. This role requires a skilled writer, project manager, and relationship-builder who can coordinate multiple stakeholders, meet tight deadlines, and present complex security solutions in an impactful manner.Why Join Patrol Protect Secure, Inc.?Joining PPS as a Proposal Manager places you at the intersection of strategy and execution in a rapidly evolving security landscape. You will work with diverse, cross-functional teams, crafting compelling proposals that directly impact the Company's expansion. Your contributions will be recognized by both senior leaders and clients, offering high visibility and growth potential. If you thrive on collaboration, enjoy the challenge of creating winning strategies, and are eager to help shape our brand presence, this position offers the platform you need to succeed.Primary Duties and Responsibilities:Proposal Strategy & Development: Lead the end-to-end proposal process, from reviewing RFP/RFQ requirements to final submission. Collaborate with subject matter experts, executive leadership, and operations teams to craft clear, concise, and compelling security solutions tailored to client needs. Ensure all proposals are compliant with client requirements, Company policies, and industry regulations.Project Management & Coordination: Develop and manage detailed proposal schedules, assignments, and deliverables, ensuring on-time completion of high-quality proposals.Facilitate effective communication among internal stakeholders, including sales, finance, operations, and legal, to gather critical inputs and approvals.Oversee the implementation of proposal best practices, style guides, and quality controls.Content Creation & Quality Assurance: Write and edit technical and non-technical content, ensuring messaging is consistent with brand voice and showcases the Company's unique value proposition.Organize and maintain a library of standard proposal content, templates, and graphics to streamline future proposal efforts and ensure brand consistency.Conduct final reviews for grammar, consistency, and overall impact before submission.Market & Competitive Analysis: Research and analyze market trends, competitor offerings, and emerging client needs to inform proposal strategies.Identify differentiators and incorporate them into proposal messaging, highlighting the Company's strengths, capabilities, and track record of success.Client-Facing Presentations & New Business Sourcing: Develop and deliver engaging presentations to prospective and existing clients, articulating the Company's value proposition and tailored solutions. Partner with the sales and business development teams to identify, pursue, and secure new business opportunities. Conduct follow-up discussions and maintain relationships with potential leads to expand the Company's client base.Stakeholder Engagement: Establish and maintain strong relationships with internal stakeholders, effectively managing expectations and delivering status updates throughout the proposal lifecycle.Collaborate with external partners or subcontractors when proposals require joint ventures or specialized expertise.Continuous Improvement & Reporting: Track proposal outcomes, gather feedback, and implement best practices to improve win rates and refine processes.Maintain accurate proposal records and related documentation for future analysis and auditing.Present performance metrics, challenges, and successes to senior leadership, contributing to broader business development strategies.Job Requirements:Experience: Minimum of 4 years of proposal management or business development experience, with at least 2 years in the security or a closely related industry.Industry Knowledge: Familiarity with armed and unarmed security services, multi-site operations, and compliance requirements, including the ability to translate complex security solutions into persuasive proposals.Project Management Skills: Proven ability to coordinate multiple projects simultaneously, meeting strict deadlines while maintaining high-quality output.Writing & Editing: Exceptional writing, editing, and proofreading skills, including the ability to craft technical and persuasive narratives that resonate with diverse audiences.Collaboration & Communication: Demonstrated success working with cross-functional teams, including executive leadership, to gather information and drive projects to completion.Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with proposal management software or CRM tools.Preferred QualificationsEducational Background: Bachelor's degree in Business, Communications, Marketing, or a related field.APMP Certification: Accreditation from the Association of Proposal Management Professionals or similar recognized credential.Security Industry Expertise: Depth of experience in RFP responses specifically for security services, detailing armed or unarmed guard solutions, technology integrations, or related offerings.Advanced Writing Tools: Experience with advanced editing, design, or content management tools (e.g., Adobe InDesign, SharePoint).Patrol Protect Secure (PPS) is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.Note to Recruiters: PPS does its own recruitment in-house and does not wish to partner with any new recruitment agencies. PPS does not accept unsolicited resumes from third-party recruiters or agencies. Any unsolicited resumes submitted to PPS, including those submitted to PPS team members, are considered the property of PPS and PPS will not be held liable to pay any fees for such resumes.

Created: 2025-02-14