Executive Assistant to CEO

A rapidly growing security firm is looking for an Executive Assistant to the CEO. The role will be a true business partner and key to the firm. The office is located in Williamsburg near the border of Bed-Stuy. The CEO is a visionary who needs an EA to work on executing the vision and keeping the CEO on track and organized. The role is hybrid-in office Mon-Thurs, remote on Fridays. About the Job: Vet and prioritize the CEOs emails and draft responses Prioritize tasks Put systems in place Attend meetings and take notes and summarize them and create action items Handle confidential and sensitive information with discretion Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Proactively manage daily calendar, identifying and mitigation potential conflicts Pull sales data and create reports Run reports in Salesforce Track KPIs Do research Research and put health insurance in place for the firm Assist with hiring: schedule interviews and interview candidates Schedule internal and external meetings Make travel arrangements (not a lot of travel) Contact vendors when needed Be the point of contact with clients Process expense reports Ad hoc projects as needed About You: Minimum of 5 years of experience in a related position BA/BS from a college or university a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Tech savvy-familiar with using AI and Salesforce and project management software (Asana) Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Benefits, Paid Vacation Hours: 9-5 (some flexibility on start time)

Created: 2025-01-09