Payroll and Accounting Specialist

 The Payroll/Accounting Specialist is responsible for processing bi-monthly payroll for the organization and for performing certain accounting functions required as part of the Finance Team's month-end close process and maintenance of accurate financial statements. The person in this role reviews timesheets for accuracy and works with staff and managers across the organization to ensure completion per the payroll processing schedule. They will maintain payroll data in HRIS (Paycom), prepare entries in MIP Fund Accounting software, and perform other duties as described below.QualificationsEssential FunctionsPayroll:Process semi-monthly payroll using Paycom for all Union and Non-Union employeesMaintain 401k elections and upload employee/employer contributions to carrierPerform quarterly review of Fidelity 401k deferrals against Paycom 401k deferrals to ensure they matchPrepare check requests for Flexible Spending Account (FSA) submittalsOn a monthly basis, calculate Union dues, prepare payment requests, and submit Union dues reports · Maintain Location, Project, Task, and Department codes in Paycom and assign to staff as neededCoordinate with Controller to update monthly allocations of organizational expensesReview and reconcile monthly benefit invoices to the general ledger and PaycomEnter, maintain, and/or process employee pay-related information in the payroll system Coordinate new and ongoing tax updates with PaycomMonitor Payroll email inbox and respond to employee inquiriesIssue, or reissue, physical or replacement checks or direct deposits due to payroll errorsTroubleshoot Paycom issues with dedicated support specialistWork closely with HR to ensure change log and employee records are complete and accurateIn coordination with the Staff Accountant-Grant Billing, pull time detail and check registers for monthly grant billingsAccounting:Prepare recurring and reclassifying journal entries as neededProvide schedules and data as requested for annual financial audit, 401k audit, and 990 tax returnPrepare grant billings inclusive of required supporting documents; pull supporting documents as neededReconcile checking, savings, and investment accounts on a monthly basis ·Intake office supply orders, place orders online to be delivered to desired location, verify GL coding for A/PAs part of a committee managing a small client assistance fund, collect applications and approvals, process payments, and update tracker with pertinent dataOn a monthly basis, provide contribution data from general ledger to Development to reconcile to SalesForce dataCross train and provide back up for A/P-Staff Accountant and Grant Billings-Staff AccountantOther duties as assignedKnowledge, Skills, and AbilitiesExperience with in-house payroll using HR/Payroll platforms (HRIS), Paycom experience a plus.Experience with PC based accounting systems, MIP preferred.Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Outlook, and Word.Demonstrate and support a culture of diversity, equity, and inclusion.Ability to work with all people from all levels, different backgrounds, and various work experiences.Ability to communicate clearly and professionally in both verbal and written form.Proven ability to work independently and in a collaborative team environment.Education and ExperiencePayroll certification, Associate degree in accounting, business or finance; or equivalent combination of education and experience.2+ years of payroll experience, over 100 employees preferred.1+ years of relevant experience in a computerized accounting environment preparing general ledger entries and reconciling accounts, MIP preferred.A/P and A/R experience preferred. PandoLogic. Keywords: Payroll Accountant, Location: Seattle, WA - 98104

Created: 2024-12-01