OFFICE MANAGER

IF YOU ARE HIRED PROVISIONALLY IN THIS TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM, WHEN IT BECOMES AVAILABLE, TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT.DSS Community Outreach is dedicated to expanding access to information and resources about HRA and DHS programs in the community by bringing services directly into the community and by partnering with and serving as a resource to community-based provider organizations serving HRA and DHS clients and applicants. Community Partnerships establishes and manages partnerships with community-based organizations, advocates, and others engaged in benefits enrollment and case management for DSS clients and applicants. Community Partnerships operates the Community Partners Resource Center, which is a centralized resource established under the Mayors NYC Benefits initiative for CBOs to seek support for their clients and learn skills and strategies for navigating the application and recertification processes.Under the direction of the Deputy Commissioner of HRAs Office of Community Outreach the Office Manager works with all areas of the Office of Community Outreach to support the administrative needs of each Director and their respective units.The Office of Community Outreach is recruiting for one (1) Clerical Associate IV to function as the Office Manager.The Office Manager will:* Provide administrative support to each unit with the Office of Community Outreach. Assisting withmaintaining outreach calendars, managing Director calendars as needed, scheduling meetings, securingconference rooms, entering guests in Aware Manager, acting as primary contact for meeting organizersfrom other agencies and within DSS, acting as liaison with other units and agencies on behalf of OCOleadership.* Draft and/or distribute correspondence for managers in OCO.* Order, maintain and distribute office supplies for OCO.* Responsible for ordering, receiving, storing, distributing and tracking inventory of all outreach materialsincluding both written materials and giveaways/swag. This includes keeping track of inventory to ensuretimely ordering to keep adequate resources available to staff, receiving shipments and being able to carryboxes weighing up to 30 pounds, organizing materials, creating packages of outreach materials for eventsfor outreach staff in advance of planned events, responding to requests from Directors, Managers and DirectOutreach staff for both ordering and preparing materials for use.* Responsible for maintaining staff lists, emergency contact lists, lists of assigned devices, workstations, andtechnology for each staff member in OAO.* Responsible for collecting information and putting together announcements for OCO staff.* Assist the Deputy Commissioner to prioritize office-wide initiatives and deliverables as well as organizingprogram management and general operations.* Provide assistance in liaising between the Office of Staff Resources (OSR) and HRAs Finance Office forpersonnel matters. Assists with drafting job descriptions for vacancies, scheduling interviews, competinghiring paperwork, ensures compliance with OSR and Equal Employment Opportunity (EEO) guidelines andassists with onboarding new hires.* Act as training liaison with HRS and coordinates staff training including maintaining lists of staff mandatorytrainings.* Maintain contact lists of CBOs, Community Partners, Distribution lists, MOUs, training and meetingattendance lists, and other lists as needed.* Onboard and help to supervise interns on special projects as necessary.* Organizing virtual assistance events using appropriate technology and managing scheduling throughDaySmart.Work Location:4 World Trade CenterHours/Schedule:Monday-Friday, 9:00 a.m. to 5:00 p.m.Minimum QualificationsQualification RequirementsA four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.Skills RequirementKeyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Educations website at RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-11-19