Executive Administrative Assistant

About ECBMECBM is a family-owned and operated insurance broker and consulting firm based in Media, PA. We specialize in high-risk industries that require dedicated, client-based broker services in the areas of Commercial Insurance, Workers' Compensation, Employee Benefits, Cyber Liability, Professional Liability, Farm & Agriculture, and Personal Insurance. Founded in 1970, our mission is to put people- our clients and employees- first. As a privately-owned company, our motto has always been: "No Shareholders, Just Transparency."ECBM operates on three main core values: Empathy, Energy and Tenacity. We test every employee who works here for these three core values because employees must have Empathy to care about our clients, Energy to provide the level of service we require, and Tenacity to go that "extra mile" to solve our clients challenges.In addition to caring for our clients, we also take pride in caring for our employees. We've been a Best Place to Work in Insurance recipient for the last eight years, and the average length of service of our employees is 11 years.About the RoleECBM is looking for an Executive Administrative Assistant to join our Team! This person will report to the Executive Office Manager. This person will contribute to the profits and efficiency of ECBM through direct support to the Executive Team.Responsibilities Provide Administrative and Office Support to the President and COOUsing Outlook and Teams, coordinate calendar management, including complex scheduling, prospecting and contentManage Executives travel including flights, accommodations, transportation, and mealsCoordinate and organize meetings as required, including scheduling, sending reminders, and organizing cateringActing as point of contact among executives, employees, clients, and other external partnersComplete typing projects, spreadsheet creation, preparing communications on the executives behalf, maintenance of filing system and contacts data baseMaintain professionalism and strict confidentiality with all material.Coordinate and organize meetings as required, including scheduling, sending reminders, and organizing catering when necessary.Polite and professional communication with staff, clients, vendors, etc. through phone, in person, and email.Handles other projects and requirements as assigned by Management.Pursues personal development program.Maintains effective working relationships with employees and vendors.Education & ExperienceExcellent organizational and prioritizing abilities5-10 years' experienceStrong word processing and computer skills, and proficient knowledge of Microsoft OfficeDetail oriented and organized with prioritizing abilityPleasant and professional phone manner and face-to-face presenceExcellent communication skillsGood at time management and multi-taskingGood self-discipline and motivationDependable, reliable, and adaptableBenefitsCompetitive PayHealth and Welfare Programs Including Medical, Dental, and Vision InsuranceRetirement and Income Protection Programs, including a 401k planWork/Life Balance Including PTO, Holidays and Remote work opportunitiesCareer Advancement Opportunities

Created: 2024-11-03