Project & Proposal Coordinator
Dearborn Mid-West Company, LLC - Taylor, MI
Apply NowJob Description
SUMMARY:To assist Vice Presidents, Senior Director, Directors and Project Managers with project and estimating support by providing proposal forms, quote letters and spread sheets. Assist project engineers and design engineers with their daily administrative support.Reports to: Vice President, Senior Director and/or DirectorQualifications:Must have high school diploma. Must have one to two years experience in clerical office skills, including MS Office.Must have two years experience with Excel.Responsibilities:Executes assigned administrative tasks.Verifies daily/weekly timekeeping records.Prepares Letters of Transmittal from drawings being sent to job sites, customers or subcontractors.Prepares and assembles Maintenance and Repair Manuals and Training Manuals for customers' use.Files Work Orders, etc. in Project Manager's and Project Engineer's job files. Prepares material for archiving at end of job.Takes incoming telephone messages for department personnel absent from their desks.Prepares proposal spreadsheets, proposal forms, quote letters and other miscellaneous bid documents.Prepare, process and monitor Purchase Order Requisitions PO's as directed by Project Managers.Maintains Open Purchase Order Requisition Log.Prepares Project MCN & Field Order Letters for submittal to the customer.Prepares monthly financial reports for review.Prepares project revenue recognition forms and job number request sheets.Obtains Project Construction Submittal Documents.Coordinates Project Close Out and Open Payables Reconciliation with Accounting, Purchasing, and Project Manager.Assists other Automotive and Estimating groups for estimating tasks when required.Additional Responsibilities (As Required):Maintains Project, Sales, and Estimating Log as assigned.Prepares Value Analysis Back-up forms and documentation for submittal to the customer as assigned.Gathers and submits monthly and quarterly Minority/DSD (Diversity Supplier Development) reports to respective customers as assigned.Provides support inter-departmentally as needed.Other duties as assigned.
Created: 2024-10-18