Office Coordinator

Job Title: Office Manager - Part TimeLocation: Chicago, IL - West LoopHours: 9:30 AM to 4:00 PM - Monday - Thursday (~20-25 hour work week)Industry: Creative/DesignPay: $22 - 24/hourAbout Our Client:Our client is a boutique creative design firm that values innovation and collaborative work in an open and inclusive environment. Known for its unique and timeless designs, the company has an impressive portfolio of acclaimed projects in hospitality and restaurant design, offering a vibrant and dynamic work culture.Job Description:As the Office Manager, you'll play an essential role in supporting daily operations and fostering a welcoming environment. You'll be responsible for managing office supplies, planning company events, assisting with meetings, and providing support to the firm's principal. This role is onsite Monday-Thursday, with a flexible schedule and no Fridays in-office.Key Responsibilities:Answer and screen calls; greet and assist visitorsOrganize and maintain the office calendar and schedule meetingsSet up conference rooms, including catering and materialsHandle incoming mail and deliveries; maintain office supply inventoryProvide administrative support to the principal, including meeting prep and travel arrangementsManage travel logistics and itineraries for the principal and design teamAssist with onboarding new employeesSupport financial operations by making credit card entries in QuickBooks OnlineQualifications:Minimum 2-3 years of office management experienceProficiency in Microsoft Office and Google Suite; QuickBooks Online experience preferredStrong communication skills and a proactive, solutions-oriented mindsetValid driver's license; comfortable handling errands and driving as neededExceptional organizational skills and attention to detailAdditional Details:Location: Onsite at our clients Chicago office (easily accessible by bus with on-street parking available)Contract to hire opportunityPerks:Monthly team dinners, quarterly company outings, and an annual company retreatHealthcare, dental, vision, and life insurance benefits401(k) with employer matchingGenerous paid time off, including wellness days and summer hoursAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Created: 2024-10-19