Office Coordinator

We are looking for an Office Coordinator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office Coordinator duties and responsibilities include: scheduling meetings and appointments, making office supply arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a front office manager or office administrator would be an advantage. A successful Office Coordinator should have experience with a variety of office software (email tools, spreadsheets and calendars) and be able to accurately handle administrative duties. Ultimately, the Office Coordinator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.ResponsibilitiesServe as the point person for office coordinator duties including: maintenance, mailing, supplies, equipment, bills, errands, etc.Schedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesQualificationsEducation:Bachelor's (Required) - Recent grads encouraged to apply.Experience:Microsoft Excel: 1 year (Required)Microsoft PowerPoint: 1 year (Required)SkillsProficiency in MS Office (MS Excel and MS Outlook)Hands-on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like Email Scheduler and BoomerangExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvements

Created: 2025-03-09