Assistant Managing Clerk

The Assistant Managing Clerk/Paralegal is responsible for ensuring compliance with legal procedures, maintaining accurate records, and supporting attorneys throughout the litigation process. This position requires oversight of document management, court research, and maintaining deadlines to ensure smooth legal operations. The role requires knowledge of court procedural rules, document filing, and the ability to coordinate tasks efficiently under pressure.Essential Job Functions:Document Management & Docket Database: Ensure compliance with all procedural deadlines, calculate and record deadlines, and manage incoming and outgoing documents in the docket database.Procedural Inquiries: Respond to procedural inquiries at all stages of litigation and perform court research as directed by attorneys.Filing & Service Coordination: Supervise the filing and service of litigation documents, ensuring adherence to court rules.Court Procedure Advisory: Advise attorneys on court procedures, including electronic case filing and related practices.Court Research: Conduct research into federal and state court filings, as well as other public records, as necessary.Case Management System: Oversee and effectively use a computerized case management system to maintain records.Court Rules Research: Understand and research court procedural rules to ensure compliance.Tickler System Maintenance: Maintain the firm's tickler system to track deadlines and ensure timely action.Liaison with Court Personnel: Act as the main point of contact with court personnel, ensuring smooth communication and documentation processes.Managing Attorney's Office Support: Oversee the day-to-day functions of the Managing Attorney's Office, ensuring tasks are handled efficiently.Court Appearances & Research: Attend court proceedings to process documents, perform research, and stay updated on case developments.Relationship Management: Build and maintain good working relationships with court personnel, process servers, and couriers to facilitate document processing and service.Minimum Qualifications:Education: A Bachelor's degree or relevant work experience required.Experience: Prior law firm experience is highly preferred.Skills:Highly proficient in the Microsoft Office suite of products.Strong organizational skills with an emphasis on multi-tasking and meeting deadlines.Excellent interpersonal skills with a focus on providing quality customer service.Strong attention to detail and accuracy.Ability to work independently and as part of a team.Ability to thrive in a fast-paced and high-pressure environment.

Created: 2025-03-09