Executive Assistant

Title - EA to the CFOHours: 8 - 5 - 3 - 4 days onsiteLocation: Lake Forest, ILSalary: Up to $110kPerks: My client has an impressive employee benefits package and provides a strong 401k match and a great facility. They also provide an incredible culture, room for internal growth, and the opportunity to build your team.RequirementsA bachelor's degree is preferred.5+ years of acting as an EA and experience managing C-suite executives.Administrative Support: Invoicing, scanning, and project-based tasks. Reviews invoices, process payments and manages office supply purchasing.Office Operations: Provides office space support, ensuring all tasks, big or small, are handled efficiently. Responsible for maintaining three office kitchens, including unloading dishwashers and restocking beverages.Event Coordination: Supports the CFO with a two-day conference and dinner, requiring experience in complex meeting setups.Responsibilities:Provide comprehensive administrative support to executives, including the CFO, SVP of Manufacturing, and SVP of Commercial Strategy & Development.Manage complex calendars, travel arrangements, and meeting coordination, ensuring seamless scheduling amidst frequent changes.Support a finance team of six (ranging from Finance Manager to SVP, Finance), primarily assisting with expense reporting as needed.Serve as the point of contact for office systems and coordinate with office support teams for phone coverage.Assist in facilities management, contributing to office upkeep, such as stocking supplies, unloading dishwashers, and maintaining shared spaces.Oversee task management and follow-ups, ensuring deadlines are met and priorities are addressed proactively.Assist with annual meeting activities and special projects as assigned.Handle expense reporting, email correspondence, and various administrative tasks with efficiency and discretion.Order and manage inventory for office supplies, kitchen essentials, and IT equipment.Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).Strong interpersonal and communication skills, with excellent grammar and attention to detail.Why choose Addison Group?Pay: We negotiate high salaries using US Bureau of Labor StatisticsBenefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonusesPermanent Employment: Many of Addison's Administrative job openings lead to potential permanent employmentConnections: You connect directly with hiring managers from renowned organizationsOptions: You are presented multiple employment options near your homeProfessional Development: You are provided hiring process advice, resume revision, and employment term negotiationAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.

Created: 2025-03-08