Workplace Administrator

A biopharmaceutical organization, based in Conshohocken, PA is seeking a highly organized and proactive Workplace Administrator to manage office operations efficiently while serving as the first point of contact for clients and visitors. This role requires a professional, friendly demeanor, strong administrative skills, and the ability to multitask in a fast-paced environment. The ideal candidate is eager to learn, open to supporting various departments, and capable of managing multiple projects while maintaining clear boundaries.Location: Conshohocken, PAWeekly Schedule: Monday - Friday, 8am-4:30pm OR 8:30am-5:00pm (fully onsite)Assignment Length: Ongoing contract engagement (possible conversion)Key Responsibilities:Oversee daily office operations to ensure efficiency and organization.Order, track, and manage office supplies, equipment, and inventory.Coordinate facility maintenance and repairs as needed.Schedule and manage conference room bookings, meetings, and office-related logistics.Support company events, team meetings, and office celebrations.Manage daily lunch catering orders.Maintain and update company records, files, and databases.Provide administrative assistance to executives and team members across all departments as needed.Assist with cross-functional projects, demonstrating flexibility and willingness to learn.Prepare reports, presentations, and correspondence.Manage multiple projects and priorities effectively while setting clear boundaries to ensure workload balance.Assist with new employee onboarding, including workstation setup and office orientation.Ensure compliance with office policies and procedures.Greet and assist visitors, ensuring a professional and welcoming experience.Answer and direct phone calls, emails, and other inquiries efficiently.Handle incoming and outgoing mail, packages, and deliveries.Maintain the reception area, keeping it clean, organized, and welcoming.Expected to be in-office five days a week.Skills and Qualifications:Proven experience in office administration, workplace operations, or a similar role.Strong organizational and multitasking skills with keen attention to detail.Excellent verbal and written communication skills.Ability to set boundaries and manage multiple projects effectively.Eager to grow, learn, and take on new challenges.Ability to create and refine office processes and policies to improve efficiency.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.Strong problem-solving skills and ability to work proactively.Professional and friendly demeanor with excellent customer service skills.Ability to handle confidential information with discretion.Education and Experience:High school diploma or GED required; a bachelor's degree in business administration or a related field is preferred.2-5 years of experience in administrative support, office management, or workplace operations.

Created: 2025-03-08