Executive Assistant Manager

If you're a high achiever interested in growing your career with an innovative professional services firm, keep reading...Join an innovative, global, and fast-growing professional services firm that has grown from its Bay Area origins to become internationally renowned. The company focus on placing elite leaders into the world's most successful law firms and helps these firms scale their operations. As a Manager, you'll support Associates and Executives by drafting communications, tracking outreach, coordinating with clients and candidates, and providing market insights. This role is crucial for driving revenue, ensuring exceptional service, and aiding efficient decision-making through data management. This is a hybrid position with significant remote work. Weekly office visits will be either to the San Francisco or Palo Alto Offices.Job ResponsibilitiesExecutive SupportProvide administrative support to 2-4 Partners & Associates, scheduling meetings, interviews, and video conferences, drafting and finalizing correspondence and deliverables, and preparing background materials for meetings.Market Intelligence & Data ManagementResearch market trends, candidates, and law firms using databases and other sources to generate business leads. Maintain accurate and up-to-date database information, and organize, store, and analyze company data while ensuring confidentiality and security.Collaboration & Best Practices ImplementationCoordinate and host team collaboration meetings to drive business development. Work with associates to determine necessary reports, support, coaching, and reminders. Share best practices with other Knowledge Managers and refine workflows with the Director of Administrative Operations. Conduct training sessions on best practices.Strategic & Operational ContributionsSupport local office and company-wide initiatives to enhance associate practices. Provide remote and in-person support for local offices as needed.Client-Focused ServiceCommit to delivering exceptional, client-focused service both internally and externally, ensuring high responsiveness and proactive support to anticipate associate and team needs.Work Experience Requirements4-7 years within a Professional Services firm, working in support of C-level executives.High proficiency in Microsoft Office 365, and the ability to quickly learn new databases.Ability to prioritize, manage multiple projects, and meet deadlines in a fast-paced environment.Bachelor's degree or equivalent required.Exceptional attention to detailStrong written and oral communication skills.Strong problem-solving skills, adaptability, and a solution-oriented mindset. Interest in the legal industry or legal recruiting is preferred.Salary Range: $110,000 - $125,000 + Generous Benefits based on experienceGainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Created: 2025-03-08