Executive Assistant to Chief Executive Officer

Job Title:Executive Assistant to the CEOLocation (city, state):Palo Alto, CA (Hybrid)Industry:Financial ServicesPay:$140,000-180,000 annuallyAbout our client:Our client is a well-established organization in the financial services industry, known for its positive, collaborative work environment and a CEO who values teamwork and efficiency. This is an excellent opportunity to work closely with leadership and make a direct impact while utilizing your industry expertise.Job Description:We are seeking an experienced Executive Assistant to provide high-level support to the CEO. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, professional environment. If you have a financial services background and a proven track record of anticipating needs and delivering results, this role is for you.Key Responsibilities:Manage and organize the CEO's calendar, including scheduling and coordinating meetingsPrepare and edit documents, reports, and PowerPoint presentations tailored to financial servicesOversee expense management and reporting with accuracy and timelinessCommunicate and coordinate with board members, senior executives, and internal/external stakeholdersAnticipate the CEO's needs and proactively handle operational tasks to ensure efficiencySupport general executive administrative duties as requiredQualifications:7+ years of Executive Assistant experience, preferably within the financial services industryProficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, and Word)Strong organizational and multitasking skills with a high level of attention to detailAbility to work independently, stay steps ahead, and meet tight deadlinesExcellent written and verbal communication skillsA professional demeanor and proven ability to interact with C-level executives and board membersAdditional Details:Schedule: Monday-Friday, 9 AM-5 PMHybrid Role: In-office Tuesday-Thursday, remote Monday and FridayPerks:Competitive compensation and bonus structureWork closely with an approachable, collaborative CEO in a positive environmentHybrid work flexibilityOpportunity to leverage your expertise in a thriving industryAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Created: 2025-03-06